FREE 12+ Event Request Forms in PDF | Ms Word

When you want to have the best moments of your life to be memorable, you would choose a perfect place to celebrate it. Or maybe you want to conduct the best training, then you would choose a place where you and your colleagues can focus on the training.

Whatever event it is, everybody would want it to be successful. That is why an event should be planned carefully by the event planning team. Then these event plans are specified in an event request form when you create a request.

Church Event Request Form

Special Event

Marketing Event

Event Planning

Event Sponsorship

Event Management

Event Space Request

*** Please write 200 words (2 Questions) here***

• First Question –   how to write a request for proposal for an event? (100 words, Include “Donation Request Forms”  word in it)
• Second Question – how to write a request to attend an event? (100 words, Include “Payment Request Forms” word in it)

How to Write an Event Request?

An event request is written in a formal way using an event request form. The necessary information that are needed in filling up a request form are the following:

• the requester’s information such as name, address, contact details, email
• the event lead/coordinator’s information
• the event information such as the type, name/title, theme, estimated number of attendees, the location (room number or area), the purpose
• the food service information such as the menu/packages, the serving time
• the set-up information (the start/end time, person in-charge)
• the equipment’s information for audio/visual, background music, tables and chairs, projectors, photographers, etc.
• the budget information (the overall expenses)

Some companies does not have enough budget for their events to be held, that is why they would ask for some donation using a donation request form.

How to Write a Request to Attend an Event

There are different kinds of events that you would really want to attend, but you are not invited or not permitted. To be permitted to attend an event, you could write a request letter and send it to the manager. He or she might have some considerations.

But of course in writing a request to attend an event, you have to specify your name and state clearly the purpose or reason/s why you need to attend the said event. If it has proven that you’re reason/s is/are acceptable, then your request might be granted by the manager.

There are different kinds of requests that you could make, could it be for training requests, a purchase requests or payment requests, etc. And for whatever requests you make, these are all approved only when you fill out a request form.

Event Budget

Event Support

Event Booking

Corporate Member Event

Fundraising Event

Basic Event Request Form

Event Request Form Guidelines

The following are some guidelines for making an event request forms:

• All event requests should be completed with an event request forms by using request form samples..
• Event request forms should be filled out completely with all necessary information.
• All information written at the request form should be exact, true and up to date (especially for the contact details for billings).
• Event requests should be submitted at least a month prior to the event in order to be able to do an effective event planning.
• The requester should sign an agreement or guidelines and policies regarding the event.
• There might be some changes with what or how the event was planned, depending on the resources of the event place
• The requester/s might be asked to comply with all necessary permits or required licenses
• All cancellations or modifications of event details must be done and finalized few weeks prior to the event.
• Facilities and equipment must be left in the manner and condition they were found. If failure to do so, additional payment will be charged to the sponsoring department.