FREE 34+ Printable Payroll Forms in PDF | Excel | MS Word

Payroll Forms are one of the myriad of forms that the Human Resources Department of every organization or company uses. Payroll, as defined by Investopedia, “is the sum total of all compensation a business must pay to its employees for a set period of time or on a given date.” In other words, payroll comprises the compensation an employee receives per month. Companies have a master list of their employees and how much they pay them, and Payroll Forms come in handy for such functions.

Aside from a company’s Human Resources Department, a company’s payroll can also be handled by its accounting department, so these forms can also be utilized by them. We have a wide array of forms available for download below.

Payroll Deduction Forms

Sample Payroll Deduction Form

Uniform Payroll Deduction Form

Employee Payroll Deduction Form

Payroll Remittance Forms

Sample Ira Payroll Remittance Form

Monthly Payroll Remittance Form

Contribution and Loan Repayment Remittance Form

Certified Payroll Forms

Weekly Certified Payroll Report Form

Industry Certified Payroll Form

Public Works Payroll Reporting Form

Payroll Change Forms

Employee Payroll Change Form

Payroll Change Request Form

Payroll/Status Change Form

Direct Deposit Payroll Change Form

Advantages of Using Payroll Forms

It is important for every company to make sure that their employees’ compensation and benefits are managed well. After all, this is the main reason why employees go to work –  to get their paychecks every month, and to sustain their daily needs and maybe that of their family’s. Getting their paychecks each month is the main motivation that some employees have, so if there are any miscalculations or errors on their paycheck, these can cause an employee to feel demotivated and undervalued. These mistakes can and should be rectified as soon as possible once brought up by an employee, because untimely rectification of such mistakes can cause dire consequences, such as complaints, increased employee resignation, and maybe even lawsuits. Mistakes and grave errors in payroll can be prevented by the proper utilization of the right Payroll Forms to make sure that everything is in order. Some HR Forms can also be used in the process of ensuring that your employees are satisfied, fulfilled, and productive.

Since payroll can be pretty confusing and tedious, it is important for every company or organization to find new and innovative ways to make it simpler. One way of doing that is utilizing a payroll software that automatically tracks and does the calculations for you. However, as any other technology nowadays, there is a drawback to using a payroll software. A software can be hacked into or compromised since it is a computer database. Also, this kind of extensive software can be pretty expensive since it would have to be maintained and repaired if there are ever any glitches. Although it is very helpful and rather preferable for large corporations, smaller businesses may want to stick with the use of traditional Payroll Forms for the calculation and record-keeping of their employees’ wages. One may also see our HR Payroll Forms for samples of Payroll Forms used by the Human Resources Department.

The availability of a variety of Employee Payroll Forms allow the users, who would be either the HR personnel or accounting personnel, to use Payroll Forms to cover a myriad of functions related to payroll. As mentioned earlier, payroll can be pretty confusing and tedious, and there are many functions and tasks related to payroll, such as the enrollment of new employees, calculating deductions, remitting benefits and contributions to the proper government agencies, and recording any changes to the employee’s information that will affect his compensation. For each of these tasks, there is a specific Payroll Form to be used. These different types of Payroll Forms are properly labelled according to their purpose to allow better organization and access for future reference. A company, especially a large one, simply cannot have unlabeled forms lying around. Everything has to be organized to show professionalism and efficiency.

Aside from these advantages mentioned above, there may be a few more that we have not delved into in this article. But rest assured, the use of Payroll Forms has proven to be very advantageous for employers, no matter the nature of their business.

Employee Payroll Forms

New Employee Payroll Form

Employee Payroll Setup Form

Employee Payroll Deduction Form

Payroll Register Forms

Certified Payroll Registration for Public Work

Payroll Registration Form for Commercial Employers

Payroll and Staff Registration Form

Payroll Direct Deposit Forms

Payroll Direct Deposit Employee Authorization Form

Regular Payroll Direct Deposit Form

Authorization for Direct Deposit of Payroll

HR/Payroll Forms

HR/Payroll Action Form

HR Payroll Personal Profile Form

HR Employment Status Change Form

Payroll Deduction Forms

An employee’s gross income is not exactly what he gets each month. This is a known fact. There are various applicable deductions that would have to be taken out from his monthly salary, provided that these deductions are properly calculated and justified. The use of Payroll Deduction Forms can help employers properly document these deductions for the awareness of the employees and for record purposes in case there are complaints raised.

There are various deductions taken out from an employee’s gross income each month. One of which is tax deductions. Taxes are levied from each employee depending on their gross income or monthly income. There are employees, such as those with children or disabilities, who pay lower amounts of taxes, which is why the department handling payroll would have to have the know-how to properly calculate tax deductions. Other deductions include those that are for benefits and contributions, such as retirement plans, Social Security, labor unions, and others. There are also other deductions, such as deductions for employee uniforms, that would have to be signed and acknowledged by employees who will be deducted from. These deductions would have to be properly outlined to employees, if they do not already know about them, to avoid confusion and complaints.

Payroll Remittance Forms

In line with the use of Payroll Deduction Forms, a company’s payroll department also uses Payroll Remittance Forms. After the deductions have been taken out from an employee’s gross income, it is also the responsibility of the payroll department to remit those amounts to the corresponding government agency so that the employees can avail of their benefits in the future. There are certain benefits and contributions that are shared between the employer and the employee, such as Social Security Administration contributions, and in these cases, it is important for the payroll department to know what percentage both parties will be contributing. Ensuring that the contributions of each employee are properly remitted would also ensure that the company is not violating any labor laws.

Certified Payroll Forms

Another kind of Payroll Form is a Certified Payroll Form. This type of Payroll Form is filed on a weekly basis for payroll reports for contractors who work on public or government-funded projects. There are different types of Certified Payroll Forms for each state, depending on the laws that are imposed on that state. What makes this kind of payroll form certified is that a Statement of Compliance is attached along with it. This is signed by a company owner or payroll personnel. This certifies the accuracy and truthfulness of the information on the Certified Payroll Form, and any willful falsification thereof is a civil or criminal offense.

Payroll Tax Forms

Sample Federal Tax Form

Employer Withholding Exemption Certificate

Annual Payroll Tax Return Form

Payroll Advance Forms

Payroll Advance Request Form

Payroll Advance Request Form Sample

Wage Advance and Authorization  Payroll Deduction Form

Payroll Remittance Forms

Employer Remittance Report Form

Monthly Payroll Remittance Summary Form

Employer Payment Remittance Advice Form

Basic Employee Payroll Form

Employee Payroll Reduction Form

Payroll Change Forms

Every bit of employee information that an employee keeps is crucial for the entire stay of that employee in the company. Whenever there are changes to this information, the employee has the responsibility to notify his or her employer so that outdated information can be updated. There are various changes to an employee’s information that can affect the monthly salary he or she receives. The constant update of such information is crucial since it affects the employee’s compensation. The use of Payroll Change Forms can help streamline this process to make it easier and simpler. There are various changes that could occur during an employee’s stay in a company that could have effects on payroll, such as:

• New Job Title: Whether it is a promotion or demotion, once the job title of the employee changes, a Payroll Change Form would have to be filled out to notify the payroll department.
• New Department: This is when an employee is transferred to a different project or department. Since this information is stated on an employee’s payslip, the payroll department has to change it.
• Wage Increase: There are various reasons for an employee to accept a wage increase. It could be a merit for exceeding the expectations of his employer, or a merit for many years of service and contributions in the company. As much as there are wage increases, there are also instances wherein business owners would need to cut the pay of their employees, such as in the case of a financial crisis in the company, wherein some employers or business owners would prefer to cut the pay of their employees rather than lay them off.
• Direct Deposit Change: Whenever there are any changes to direct deposit payments of an employee, such as a change of bank account or a direct deposit cancellation, the payroll department has to be notified. For this, certain Payroll Direct Deposit Forms may be utilized.
• Termination: Whenever an employee resigns, gets laid off, or gets terminated, the payroll department should be notified of the last date the employee reported for work, so that his final pay can be calculated duly and properly.

Payroll Direct Deposit Forms

Direct deposit is when the amount or money is deposited directly into the person or employee’s bank or credit union account, hence the nomenclature of the process. There are employers who prefer to pay their employers through direct deposit rather than the traditional paychecks. The proper processing of such a payment method would require the proper use of Payroll Direct Deposit Forms.

There are various benefits to direct deposit, which is why more and more employers are considering and using it. For one, it saves time and money for having to print out and write checks. Setting up direct deposit for employees also allows for them to get their salaries on time.