FREE 7+ Sample Security Deposit Refund Forms in PDF | MS Word

When a tenant first moves in an apartment or property, he is required by the landlord or the owner of the apartment or property to pay a security deposit along with an advance of the rent. In a rental agreement, a security deposit serves as an insurance for the landlord in case the tenant defaults to the terms of the agreement and also to cover costs for repair.

As stipulated on rental agreements, a refund for the security deposit has to be given to the tenant within a specific period of time when he moves out of the property. This is when Security Deposit Refund Forms come in handy. In relation to this, you may also want to browse through our Deposit Forms.

Free Security Deposit Refund Form

Tenant Security Deposit Refund Form

Apartment Security Deposit Refund Form

Security Deposit Refund Agreement Form

Security Deposit Refund Receipt Form

Importance of Security Deposit Refund Forms

• The use of Security Deposit Refund Forms benefits the landlord in that it allows him to provide an itemized list of the applicable deductions to the security deposit if there are any. This particular importance is not only applicable to the landlord, but the tenant as well. It will allow the tenant to review what the deductions were for, so that he can voice out his concerns if there are deductions that he feels should not be there, or if he feels that there should be a lesser amount for the deduction.
• The Security Deposit Refund Form will also indicate how much the paid security deposit was so that the tenant and the landlord can verify that with their rental or lease agreement.
• The last bit of importance in mind is that it allows the landlord to provide receipts for the deductions to substantiate them. This is very crucial to avoid any misunderstandings and disputes between the landlord and the tenant. It is best to always have supporting documents for any claims to avoid lawsuits that could be very expensive and time-consuming.

A Security Deposit Refund Form is filled out by a landlord and mailed to the new address of the tenant within a specific period of time after the tenant has moved out.

Security Deposit Refund Request Form

Landlord Security Deposit Refund Form

Rental Security Deposit Refund Form

Security Deposit Refund Form in Word

Parts of a Security Deposit Refund Form

• The name of the tenant
• The address of the leased property, including the city, state, and zip code
• The date the tenancy began and the date the tenant moved out
• The amount of the security deposit
• An itemized list of the deductions that are applicable, along with what type of deduction it is, any description, and the cost for each item
• The total amount of the security deposit refund after the deductions are taken out; or the total amount of balance the tenant has to pay to the landlord, if the deductions exceed the amount of the security deposit
• The name and signature of the landlord or owner, along with the date the form was signed

After a tenant receives the Security Deposit Refund Form, he has to review it for inaccuracies. If there is a balance that the tenant has to settle, the name and address of the landlord has to be provided so that the tenant can send a check to settle the balance. If there is no outstanding balance, the tenant may also be required to submit a Security Deposit Refund Receipt Form to certify that he received the refund and that no further claims can be made. You may also see our Security Deposit Forms.