Professional Job Resignation Letter

Professional Job Resignation Letter

Honest but never over-dramatic. So many reasons have caused employees to resign from their jobs. One common reason is to search or to give way for a new job offer. If you are one of these people with a professional job at stake, you have to make sure that your resignation letter conveys and accentuates positivism. You have to be truthful in providing its context but never burn bridges over your soon-to-be former employer. Keep your professional job resignation letter comprehensive and straightforward. Read More

What is a Professional Job Resignation Letter?

A professional job resignation letter is a written document that contains the intent to leave the position that a particular employee currently holds. This letter notifies the HR supervisor, employer, or else an organization about someone’s decision to quit. A formal resignation letter helps the employee to end ties with no bitter indignation. In the usual resignation process, the employee has to provide advance notice to the employer— two weeks notice, perhaps.

How to Write a Professional Job Resignation

Because of today’s technological advancements, after one click, anyone may now get what he or she is looking for. Everyone’s dependence on social media has been favorable on any side of the coin. However, it overwhelms all users with lots of information on it. Searching for effective ways to write a resignation letter is easy, but writing the resignation letter is hard not until you know the simple steps and guidelines on how to.

1. Start with the Headers and Proceed with an Introduction

Your header is usually on top of the letter. This includes the sender’s necessary information, the recipient’s primary details, and in between is the date of sending. In typical instances, the header is aligned left. This part ensures letters in a much more formal and professional outline. Besides printing and handing it personally to employers, resignation letters are also a click away to send. Once you’ve completed the header, you may now proceed with the introduction. Resignation letters usually follow a standard format that uses “Dear” as the salutation with the recipient’s first or last name attached.

2. Do not Withhold Truth but Never Over-Share Information

When writing your body paragraph, you have to disclose your intention of quitting from your job. Do not inhibit the truth of your decision from your employer. You need to mention your personal reasons for leaving, but do not share to the extent of disclosing your new position or compensation package. Proving the reasons for leaving is not compulsory. But if you wish to include this in your resignation letter, never taint your employment history and reputation with overly-negative grievances toward the management and the colleagues. More importantly, be realistic. 

3. Provide a Notice Period and Offer Help for Job Transitioning 

Resignation letters can either be for immediate dismissal or a specified period. The standard notice period is two (2) weeks depending on the nature of the job. However, the interval is still subject to changes since it varies from the kind of job and its demand in the industry. Hence, you must provide a notice period to give your employer or the HR department the time to adjust and cope with the vacancy. You may add or offer help or assistance in the process of replacement or transition. 

4. Sign then Send

If you finish writing your resignation letter, you may sign and send it through any means conducive to your part. As mentioned earlier, the resignation letter may either send personally or via email. Lastly, sign the letter. Your signature authenticates your writing. 


Is verbal resignation valid?

Verbal resignation is valid, but not always. If the employment contract specifies your need to produce a written resignation letter, you have to prepare and hand one. Written is preferable than a verbal resignation.

How can an employee rescind a resignation?

If you’ve realized that verbal resigning is not the best course of action and you’ve thought of withdrawing it, you have to do it expediently. You ask your employer if he or she has time to set up a meeting with you to discuss further why you have decided to resign in haste. Then apologize and explain to your supervisor why you deserve the second chance. Lastly, reassure your boss not to do it going forward.

How to resign gracefully?

It’s always imperative that you leave your job with no bad records. As possible, you need to be realistic about it and prepare what you are going to do, write, and say. You have to be appreciative and positive in giving reasons for leaving. Explain and get straight to the point.

The battle between becoming pragmatic and passionate over a job is a common scenario for all. However, a certain period always comes for a person like you to resign and find another job to pursue. When you create a resignation letter for this, you have to know your whole point of doing it. There’s always time to say goodbye to your job, but never to your calling. Passion for a job does not merely refer to your goals and dreams in life. It is about how you fill each opportunity with your best.