Vacation Home Rental Form

Vacation Home Rental Form

A vacation home is a more affordable and more comfortable alternative to hotels. It is perfect for guests who are seeking higher levels of privacy that a hotel cannot provide. And renting a vacation home always starts with filling out a rental form. This rental form helps the landlord or property manager assess whether you are fit to rent the property or not. Continue reading below to know more about a vacation home rental form. Read More

What Is a Vacation Home Rental Form?

A vacation home rental form is a form filled out by prospective tenants to provide personal information before they are provided a lease agreement. This form is used by landlords and property managers to weigh whether a prospective tenant is qualified to rent the premises. The form contains the applicant’s details, residence, rental history and references, and financial information, to name a few.

The onslaught of social media platforms in the previous years has prompted individuals to post their experiences online. In fact, these online posts have become the source of 52% travelers for their next escapade (Buildup Bookings). Photos and hashtags are what make these travelers search for the perfect place to spend their vacation in.

How to Write a Vacation Home Rental Form?

Read our gathered helpful tips below to help you create your own vacation home rental form.

1. Start with the Property’s Details

This portion will be completed by you. In this section, you are to provide the property’s details such as the address, square feet, and if you allow pets and smoking on the premises. Indicate also if you provide a parking space. This will give the prospective tenant an overview of the property to be rented. Be transparent.

2. Include the Term and the Payment Details

Include the prospective tenant’s duration of the tenancy and the monthly payment. You must indicate the starting and ending dates of the tenancy and how long the lease will last, e.g., days, months, etc.

3. Request for the Applicant’s Details

The applicant’s details should include their names, date of birth, social security number, driver’s license number with its date of issuance and expiry date, and their contact details. Provide an additional section in case they are married or they have other occupants with them.

On a separate section, ask for the prospective tenant’s financial information, such as their banking and credit card details and the employment details. These are important for the landlord to know where the prospective tenant gets their financial resources to sustain their tenancy.

4. Demand for References

A reference will help the landlord in determining the prospective tenant. Demand for landlord references to know if they were able to pay their dues religiously, if there were no violations committed throughout their tenancy, etc. This will prevent the landlord from welcoming an erring tenant on the premises. In some cases, the period of stay and the reason for leaving is indicated in each tenancy. At least two sections should be provided for the prospective tenant to fill out.

5. Include Consent and Acknowledgment

The prospective tenant should certify that they are at least 18 years of age upon filling out the said form. And since the form contains confidential information, the landlord should also ask for consent to access all the financial information provided by the tenant. Afterward, the tenant must provide their signature along with the date signed. It will not be valid without a date.

Frequently Asked Questions

How does a landlord verify a rental history?

A landlord verifies the rental history by conducting a thorough background check. This includes contacting the previous landlords of the tenant to inquire about their behavior during their tenancy. And the information can only come from a completed rental application form filled out by the tenant.

What are the things that landlords check on your rental history?

The things that your landlord checks are your credit score, late payments, criminal history, former addresses, and possible evictions. This information will help the landlord assess whether you are fit to be a tenant or not. Some landlords do not actually call the previous landlords for no reason.

What can discourage the landlord from considering you as a tenant?

The most common and number one reason is when you have undesirable references from your previous landlords, questionable source of income, evictions, area newbie, and poor credit score. Strive to be at your best behavior while renting.

What should I include in my rental application?

According to LJ Hooker, your rental application should have a cover letter, rental resume, payslips, reference letters, and rental history with photo identification. Once you have submitted all of these to the landlord or the property manager and have not heard from them 48 hours later, you may follow up with them through their contact number or email address. Following up your application shows your keen interest in applying.

How long should a rental process take?

The whole rental process commonly takes up from 24 to 72 hours—but, it’s not always the case. Communicate with the landlord on how long the rental process will take instead of just waiting for a call or text from them. In some cases, the landlord may approve you on the same day you applied.


A vacation home is truly a magnificent place for both its owner and the tenant. It is a place specifically built for the enjoyment of its occupants or guests while away from the busy life—therefore, it deserves nothing but the best treatment there is. As the owner, it is already inherent in you to maintain the present glory of the property—but not in the tenant’s case. That’s why it’s advisable for landlords to acquire a vacation home rental form to get to know their prospective tenants. It includes all the necessary information to perform a background check before providing that lease agreement. It pays to be safe than to be sorry. So, scour your potential tenants with the help of a vacation home rental form.