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The legality of a sale equates to the sincerity on the part of the seller. It means that the seller acted in good faith in making the sale and assures that the object for sale is genuine and authentic. Getting the assurance of the deal’s authenticity and legality means that every penny spent was worth it and nothing has gone into waste. And through the use of a notarized bill of sale, the transaction’s legality is further affirmed and the sold object’s authenticity is confirmed.

What is a Notarized Bill of Sale?

A Notarized Bill of Sale is a legal document that records an item sold to a particular person, at a specific place, and at a particular time. This document acts as a testament to the transfer of ownership and as evidence of a contract of sale. Also, a Notarized Bill of Sale is used for selling a movable property and regulated items such as firearms. In some cases, a Notarized Bill of Sale also serves as a documentary requirement for motor vehicles and firearms registration.

Sample Notarized Bill of Sale

Notarized Bill of Sale Forms are documents used in the selling of movable properties such as motor vehicles, airplanes, and yachts. Notarized Bill of Sale Forms are also used in the sale of firearms. Provided below are Notarized Bill of Sale Form samples and templates which you can immediately download, edit, and print in the convenience of your homes and offices.

Notarized Bill of Sale Form Template

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Size: 315 KB

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Notarized Bill of Sale Form Sample

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Size: 6 KB

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Notarized Bill of Sale of a Movable

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Size: 45 KB

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Vehicle Notarized Bill of Sale Form

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Size: 66 KB

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General Notarized Bill of Sale Form

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Size: 200 KB

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General Vehicle Notarized Bill of Sale Form

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Size: 168 KB

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Property Notarized Bill of Sale Form

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Size: 71 KB

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Benefits of Notarizing your Bill of Sale

There are several reasons why your Bill of Sale should be duly notarized. Two of the most significant reasons for the notarization of Bills of Sale are, first, it legalizes the transaction of sale; and second, it affirms the authenticity of the object for sale. Among other reasons why your Bill of Sale should be duly notarized are:

1. Notarized Bills of Sale Protects you from Fraud: Duly notarized bills of sale are, to some effect, public documents. Public documents are self-authenticating, which means that they confirm the identities of the signing parties as real, genuine, and not fabricated. Self-authentication, in effect, prevents someone from presenting a forged document. Also, notarizing your bills of sale prevents its legality from being questioned in court if used as evidence in case of sales disputes.

2. It Assures the Proper Execution of the Contract of Sale: As a legally binding document, duly notarized bills of sale requires both contracting parties of the transaction to honor and respect the terms, conditions, and obligations stipulated in the document. Doing the contrary renders the transaction and everything specified in the document null and void, which results in its termination.

How to Execute a Notarized Bill of Sale

Here are the steps on how to execute a Notarized Bill of Sale:

Step 1. Secure a Notarized Bill of Sale Form

The first step in executing a Notarized Bill of Sale is to secure a Notarized Bill of Sale Form. You can acquire a Notarized Bill of Sale Form without the hassle of doing it manually by downloading one online. You can choose among a wide variety of Fillable Notarized Bill of Sale Form templates which you can fill out immediately right after download.

Step 2. Fill Out the Notarized Bill of Sale Form

After downloading a Notarized Bill of Sale Form, fill out the spaces with the information asked by the form. The form would usually ask for the names of the signing parties, date, and location of the sale, description, and details of the item for sale. In a case like the sale of a vehicle, it may ask for information found in a vehicle bill of sale, such as the VIN or Vehicle Identification Number, Make, and Year Model. In filling out your Notarized Bill of Sale form, be sure to use the editing software that corresponds with the file format that it came with.

Step 3. Print the Form

Right after you’re done filling out your Notarized Bill of Sale Form, the next step is print it out. These Fillable Notarized Bill of Sale Form Templates are ready to print anytime and anywhere, using the editing software relevant to its file format.

Step 4. Visit a Notary Public and Sign the Form

After you’ve printed your Notarized Bill of Sale Form, bring it to a Notary Public to have it notarized. During your visit to the Notary Public, both the seller and the buyer must be present. They may be asked for proof of identification and other related documents which will be checked against the Notarized Bill of Sale Form. After the verification, both parties need to sign the document together with the Notary Public after which a seal will be stamped on the document. The signing and sealing signify the authenticity and legality of the document.

Step 5. Pay the Notary Fee

Having your Bill of Sale duly notarized by a Public Notary will require you to pay a Notary Fee. Notary Fees are fees charged for the notary services rendered by the Notary Public. Aside from paying a notary fee, you may be required to register and sign on a journal. After accomplishing both, your Notarized Bill of Sale is now, in effect, a public and legally binding document.

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