Vacation request forms are documents which should be filled out by individuals who would like to be in a leave of absence for a vacation. The form will be used by authorized parties to inform the requestor of whether his request was approved or denied as well as to document the details of the approved vacation leave.

Types of Vacation Request Forms

Annual Leave Vacation Request Form – Companies who offer annual leave benefits to their employees must have this type of form prepared. Specifically, an annual leave vacation request form will document the employee’s general information along with the details of his leave. In addition, the form also contains a section for the finalized decision of the employee’s supervisor as to whether the leave request will be granted or denied.

Annual Leave Vacation Request Form

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Employee Vacation Request Form – As compared to the aforementioned form, an employee vacation request form can be used to file a request for more than one vacation leave or date. The requesting employee will need to state his name, identification number, department assignment, seniority date, leave hours balance, the name of his supervisor, and the starting date of his vacation leave. Moreover, the form also has a section which is solely for plotting the leave schedules of the requesting employee along with the accompanying decision or approval of the supervisor. And in order to complete the form, both the employee and his supervisor must affix their signatures in the allotted areas with the date of when they have completed or signed the form.

Employee Vacation Request Form

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Family Vacation Request Form – This is the type of vacation request form which is not to be used by employees and staff members, rather by students who will be taking a leave of absence for a family-related event or vacation. In the form, the student will not only be disclosing his student information and the details of his intended absence but also the contact information of his legal guardian and parents. After the form is filled out by both the student and the parent or the guardian, it should be submitted to the school administration who will then send the form to the student’s subject and course teachers in order to obtain the teachers’ approvals and signatures. Once signed, the form must be returned to the administration’s office to document the approved absence or vacation leave of the student.

Family Vacation Request Form

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Fee Personnel Vacation-Hold Request Form – Staff members or personnel who will be using this form will not only request for a vacation leave approval but also are requesting for the company to hold assignments which fall under the requested vacation leave period. The staff must state the date when the company must stop assigning tasks and projects to him as it may be affected or be delayed due to his absence. Moreover, the staff should also indicate the branch where he is currently assigned in so that the company can provide a proxy to carry out the basic responsibilities of the staff during his vacation leave.

Fee Personnel Vacation-Hold Request Form

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How to Create a Vacation Cash Out Request Form

A vacation cash out request form is a document which should be filled out by an employee or staff who prefers to receive a payment as a replacement for not taking a leave of absence for a vacation. However, this form can only be used by those who still have accrued vacation leaves or credits. Furthermore, to create this type of vacation request form, the steps below must be followed:

Step 1: Add the company’s or the organization’s letterhead.

The letterhead must indicate the name of the company or the organization along with their logos, addresses, and contact information if preferred. In addition, the title of the form which is “Vacation Cash Out Request Form” should be indicated below the letterhead.

Step 2: Enlist the eligibility requirements for the vacation cash-out benefit.

The purpose of enlisting the eligibility requirements is to inform the employees, staff members, or any user of the form about the criteria that they must meet and fulfill for them to be eligible to cash out their vacation leaves. The requirements should be defined adequately and must also state the name, email, or phone number of the assigned contact person who will be dealing with inquiries and concerns related to the cash out benefit and procedure.

Step 3: Allocate a section for the employee’s information.

The basic data of the employee should be the only pieces of information to collect in this section of the form such as the employee’s name, job position in the company, and the name of the employee’s supervisor or the authorized representative of the department where he is assigned.

Step 4: Make an area for the details of the request.

This is where the employee can justify his cash out request which is why this section should have enough blank space for the statements of the employee.

Step 5: State a certification statement with a signature block.

The certification statement should indicate the employee’s understanding of the company’s policies, the workers’ compensation benefits, as well as the process which should be completed for the cash out request. A line for the employee’s signature and the date when he signed the form should also be placed below the certification statement.

Step 6: Include an approval section.

In the approval section, the employee’s remaining leave credits and balances should be indicated which is why an area for the annual leave balance must be placed in this section along with the balance left after the payment is granted, and a signature line for the authorized approval committee representative or the payroll department’s representative.

The form should then be saved after the contents and entry fields are checked and reviewed. Then, whenever there is a user, it will be up to the authorized representative or party of whether the form will be printed out or be filled out electronically by the user or the requestor of the vacation leave.

Fillable Vacation Request Form

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Out-of-Scope Vacation Leave Payout Request Form

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  • PDF

Size: 123 KB

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Student Vacation Request Form

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  • PDF

Size: 210 KB

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Vacation Cash Out Request Form

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Size: 208 KB

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Vacation Request Exit Form

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Size: 612 KB

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Vacation Request Form in DOC

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  • DOC

Size: 4 KB

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Vacation Request Form Formats

There are two formats to choose from when making and using vacation request forms. The first format is “.DOC” format which can serve as the building block for the creation of the form while the second format is the “.PDF” format which can be the result when a “.DOC” format will be converted. Nevertheless, the type of format should fit the needs and preferences of the company or organization who will be using the form.

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