People travel for various reasons, whether for leisure, business, or educational purposes. Whatever the reason may be for travelling, certain documents are needed to travel. For example, one cannot travel abroad without a passport and, should the country of destination require it, a visa. That being said, people who wish to travel for business or educational purposes need to submit properly filled-out Travel Request Forms so that the proper department heads in their company can check the travel plans before it is approved. They are, after all, the ones who will fund the travel. You may browse through our downloadable samples below to find which would best suit your needs.

Medical Travel Request Forms

Medical Student Travel Request Form

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Size: 243 KB

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Non-Emergency Medical Travel Request Form

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Size: 2 MB

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Medical Travel Expense Request Form

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Size: 148 KB

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Travel Request Approval Forms

Pre-Approval Travel Request Form

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Size: 131 KB

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Soft Travel Request Approval Form

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Size: 440 KB

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Engineering Travel Request Approval Form

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Size: 58 KB

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International Travel Request and Approval Form

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Size: 11 KB

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Faculty Travel Request Forms

College Faculty Travel Request Form

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Size: 14 KB

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Faculty and Staff Travel Authorization Request Form

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Size: 67 KB

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Who Can Use Travel Request Forms?

Educational institutions and business organizations are the main users of the Sample Travel Request Forms in this article. There are times when students need to travel to enrich their learning experience, such as foreign exchange programs, research, and to attend seminars and meetings.

Business organizations also need to travel to improve or expand their business. They may travel to meet with new clients or existing ones, to open new branches of their business, and to attend seminars for personal and professional development. For whatever purpose it may serve, Travel Request Forms are utilized on a daily basis. The more diverse the purpose for this form gets, the more formats there will be available. You may also browse through our Travel Authorization Forms for other samples that you can easily download and edit.

Medical Travel Request Forms

  • Medical Student Travel Request Form – This is used by medical students when they travel to attend conferences and seminars, or to conduct community service to rural areas. They may also travel for research and professional development purposes.
  • Non-Emergency Medical Travel Request Form – This is used when a patient needs to get medical attention or medical treatment from an area that is far or outside his own community. There are times when the hospitals or medical facilities in a patient’s area lack the medical technology to treat his illness, and that is why he has to be referred to another facility. In this situation, this kind of Travel Request Form is applicable.
  • Medical Travel Expense Request Form – There are health insurance providers that provide coverage for travel expenses to get medical treatment. This is often called the Medical Travel Support Program, wherein patients who need to go out-of-state to get medical treatment can be provided with a reimbursement of their travel expenses. Such claims would need to be filed directly with the health insurance provider, along with the receipts of covered expenses. You may also see our Insurance Proposal Forms for taking in applications for health insurance and various types of other insurance policies.

Travel Request Approval Forms

  • Pre-Approval Travel Request Form – This is a type of Travel Request Form that has to be submitted before the requesting party makes any travel plans. The department heads who are to approve the request are to be provided with an overview of the trip, such as the estimated cost and the purpose of the trip.
  • SofT Travel Request Approval Form – This is basically just like a generic Travel Request Form, except that it is used by a School of Technology (SofT) in a university.
  • Engineering Travel Request Approval Form – This is used by the faculty and students in a college or university’s engineering department or College of Engineering. If the faculty will be absent from his classes because of the trip, it has to be indicated so that a substitute teacher can step in his place and run the class in his absence.
  • International Travel Request and Approval Form – This is used when the traveler will be requesting to travel abroad.

Student Travel Request Forms

Graduate Student Travel Request Form

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Size: 47 KB

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Student Travel Signature Request Form

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Size: 209 KB

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Student Travel Financial Aid Request Form

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Size: 109 KB

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Student Government Travel Request Form

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Size: 812 KB

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Emergency Travel Request Forms

Non-Emergency Medical Travel Request Form

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Size: 70 KB

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Sample Emergency Travel Request Form

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Size: 12 KB

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Professional Travel Request Forms

Professional Travel Fund Request Form

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Size: 75 KB

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Professional Development Travel Request Form

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Size: 457 KB

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Professional Program Travel Request Form

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Size: 658 KB

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Travel Signature Request Forms

Scholar Travel Signature Request Form

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Size: 211 KB

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Sample Travel Signature Request Form

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Size: 134 KB

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Fillable Travel Signature Request Form

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Size: 1 MB

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Student Travel Request Forms

  • Graduate Student Travel Request Form – This form is used by graduate students who wish to travel for educational purposes, or if the student will be hosting a seminar. In this form, it has to be stated where the funds for the travel expenses will come from. Will it be from a research grant, from non-departmental funds, or from the student’s personal funds?
  • Student Travel Signature Request Form – Foreign students who study in the United States and wish to travel abroad for vacation purposes must have a travel signature before they leave so that they can return to the United States and continue their studies. If the travel signature will expire before the student returns to the United States, it has to be renewed. For this, a Student Travel Signature Request Form has to be properly filled out.
  • Student Travel Financial Aid Request Form – There forms are for use by scholars or students receiving financial aid, in case they would need financial assistance for student travel, which are expenses that are outside the normal educational expenses of the student. Usually, the allowed purpose for travel is to attend a conference or a program. You may also see our Financial Assistance Forms for more samples of forms needed for providing financial assistance.
  • Student Government Travel Request Form – Each year, a certain amount of student government funds are available to Registered Student Organizations and individual students who wish to travel for educational purposes. However, because these funds are limited, strict guidelines must be followed to request travel funds and to expend them. This is where Student Government Travel Request Forms come in handy. They allow the deciding committee to peruse the student’s information and ask preliminary questions to screen the students who qualify.

Emergency Travel Request Form

This is to be used by non-citizens of the United States who wish to travel abroad for emergency purposes. Certain documents have to be presented before the individual can re-enter the United States. Aside from that, any member of an organization or educational institution who has to travel abroad for emergency purposes has to submit a properly filled-out Emergency Travel Request Form so that their supervisors or certain department heads will be notified of the trip and can make arrangements for substitutes. Aside from this, you may also see our other Travel Forms that are easy to download and edit to fit the specific needs of your company or organization.

Youth Travel Request Form

Youth Exchange Travel Request Form

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Size: 90 KB

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Group Travel Request Form

Group Travel Reservation Request Form

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Size: 102 KB

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Fund Travel Request Forms

Flex Fund Travel Request Form

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Size: 388 KB

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Farrington Fund Travel Request Form

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Size: 58 KB

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Vacation Travel Request Form

Example of Vacation and Travel Request Form

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Size: 25 KB

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Travel Request Reimbursement Forms

Travel Benefit Reimbursement Request Form

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Size: 1 MB

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Travel Request and Expense Reimbursement Form

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Size: 1 MB

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Sample Travel Request for Reimbursement Form

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Size: 640 KB

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Educational Travel Request Forms

Process for Educational Travel Request Form

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Size: 309 KB

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Educational Grant Travel Request Form

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Size: 53 KB

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Travel Advance Request Forms

Prepaid Travel Advance Request Form

 

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Size: 150 KB

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Travel Advance Request Claim Form

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Size: 500 KB

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Cash Travel Advance Request Form

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Size: 379 KB

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Non-Travel Advance Request Form

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Size: 219 KB

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Travel Assistance Request Forms

Example of Travel Assistance Request Form

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Size: 62 KB

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Graduate Student Travel Assistance Request Form

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Size: 148 KB

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Travel Certification Assistance Request Form

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Size: 23 KB

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Other Types of Travel Request Forms

Aside from the ones mentioned above, there are so many more types of Travel Request Forms for other various uses:

  • Youth Travel Exchange Forms are used in youth exchange programs.
  • Group Travel Request Forms are used to make travel reservations for groups.
  • Fund Travel Request Forms are used to request for certain funds to cover your travel expenses.
  • Vacation Travel Request Form are used by international or foreign students who wish to go on vacation outside the United States. In this form, they may indicate if they are planning to return to the United States and go to the same university or to a different university to continue their studies, or if they are leaving the country and not returning anymore. If they plan on returning, then a Student Travel Signature Request Form is needed for them to re-enter the country.
  • Travel Request Reimbursement Forms – This is used to reimburse a faculty or employee of the total amount of travel expenses incurred. This is mostly used by businesses and organizations, but may also used by insurance providers that provide travel benefits, such as medical travel support programs. The expenses that can be reimbursed include meals and entertainment expenses, accommodation expenses, and transportation expenses. A Travel Request Reimbursement Form, otherwise known as Travel Expense Claim Form, has to be submitted along with a copy of the receipts, so that the reimbursement can be processed and released.
  • Travel Advance Request Forms – These are used to request for a travel advance. Unlike a Travel Request Reimbursement Form where the payment for the travel expenses is requested after the trip, a Travel Advance Request Form allows a request for an advanced payment before the trip, so that the funds for the trip will not have to come out of the traveler’s own pocket. This is more convenient for the traveler as opposed to having to spend his own money. This will also benefit the company or organization in that the expenses would be more controlled because the total amount is already pre-approved.

Advantages of Using Travel Request Forms

  • Travel Request Forms help in making sure that all travels within a company or organization are authorized. That means that it went through the proper channels before it was approved.
  • Aside from this, Travel Request Forms are also used to make sure that the expenses for the trip are worth it. That means that the trip is practical and feasible, and that it contributed to the professional growth of the traveler, which ultimately benefits the organization or company that he is working for. This is important because the resources in a company are limited, and they have to make sure that every fund they expend is justified and practical. For this, your company may utilize our Travel Budget Forms as well.
  • The use of Travel Request Forms helps substantiate travel expense claims because every claim has to be presented with proper documentation. An example is the submission of receipts to substantiate the expenses incurred. You may also check out our Employee Expense Reimbursement Forms for such travel expense claims.

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