FREE 7+ Student Reimbursement Forms in PDF | Excel | MS Word

Reimbursement refers to a particular amount of money to be repaid to an individual for what he had used and spent. This action is commonly seen in companies wherein employers reimburse employees for their insurance and travel expenses. Some countries have a certain law that allows the expenses to be considered as untaxed income for the employee.

Health insurance, cell phone bills, and mileage reimbursement are three of the commonly known reimbursement coverages of most companies. There are also organizations who grant tuition and Student Reimbursements for employees who are enrolled in specific courses and shoulder the 90% of their tuition amount.

Student Reimbursement Form in PDF

Student Employee Child Care Reimbursement

Student Body Fee Reimbursement

What is a Student Reimbursement?

Student Reimbursements are some of the programs given by prestigious universities and companies for their student employees. A student may acquire reimbursement by joining in different school activities, organizations, and even by working for the university. Student Reimbursement Forms are used to indicate the statements of the student and faculty for the means of having the reimbursement. Most institutions will only allow a reimbursement with the presence of documents, such as a conference program provided by the teacher and a student’s study load.

To start filing your reimbursement request, we have outlined various Sample Reimbursement Forms which will aid you with your repayments. The forms contain student reimbursements for travel, tuition, mileage, medical, and organizational expenses.

Guidelines in Applying for Expense Student Reimbursement

Prepare the receipts of your expenses, excluding the amount spent on meals during your travel.

• An Employee Expense Reimbursement Form should be completed with a maximum of two months or sixty working days from the date that the student employee arrived from traveling.
• The reimbursement amount should not exceed the rate of the University’s limitations.
• Wait for an electronic approval from the financing personnel of the University for your report expenses to assure that your request has been processed.

Student Expense Reimbursement

Student Reimbursement Request

Student Club Reimbursement

Student Domestic Reimbursement

Basic Student Reimbursement Form

Tips to Expedite Your Reimbursement

• Return the Reimbursement Request Form to the authorized Office before starting to work at the University.
• Each student employee should time in regularly as a proof for the reimbursement.
• Monthly timesheets provided by the facilitating member of the faculty should record the student’s minutes and hours of work.
• Use a blue ink in signing the documents for the reimbursement.
• Make sure that the time-sheets and the invoices are submitted seven days prior to the day of the reimbursement request.
• Add a letterhead if your reimbursement is for your clubs or organizations.
• Contact the authorized financing personnel in the event that the reimbursement process took more than sixty working days.

Reimbursements are not only for employees and students but also for those people who are members of insurance programs. One type of insurance program is the Medicare health insurance which is a federal insurance program available for American citizens who are 65 years and older, who have disabilities, and End-Stage Renal Diseases. When applying for reimbursements, the members are required to complete a Medicare Reimbursement Form. This form will contain the details of a member’s coverage and benefits of the insurance.