A standard residential lease agreement form is used by residential property owners and landlords for their prospective tenants. The form will layout and define the terms and rules of the agreement which should be obeyed by the tenant in the duration of his lease. In addition, leasing companies and organizations also use this form as compared to other varieties. With a standardized document, relevant information can be acquired and the organization can easily deliver the agreement form to their clients who are the landlords and the tenants of leased properties.

Standard Residential Lease Agreement Form Sample

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Standard Residential Lease Agreement Form in DOC

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How to Create a Standard Residential Lease Agreement Form

Creating a standard residential lease agreement form can be a tough task to complete especially if the form is to be used for different properties in different locations. Nonetheless, the steps below should be followed to make an efficient and effective standard residential lease agreement form:

Step 1: Know and incorporate the document requirements of the State or country. Where the form is to be used will affect the measurements and layout preferences to be incorporated in the form. For instance, there are some States, countries, and cities who prefer to have an inch of margin in the form while others require 0.5 or lesser in lieu of margin measurements. Additionally, there are also some whose requirements include font-styles and sizes which should be noted by the document-preparer in making the agreement form.

Step 2: Add a document header. The header should have the name of the State or country where the form is to be used, the name of the leasing company or the residential property owner, and the title of the form. Furthermore, on the right-hand section of the form, an area for indicating the document number can also be included along with a line for the date when the form will be used by the parties of the lease.

Step 3: Place an introduction statement and entry fields for the names of the parties involved. The statement should indicate the intent of the agreement and the date when the agreement is conducted. Areas for both the tenant and the landlord should also be incorporated into the statement along with lines for their individual contact information.

Step 4: Include a property description section. This would be the portion of the form where the address, measurements, and the inclusions of the property to be leased will be disclosed.

Step 5: Enlist the terms of the lease. This section is the most important part of the form since it is where all information and explanations about the lease will be indicated such as the start and end period of the lease, the agreed rental payment and security deposit amounts, the rights and restrictions for both parties, and the liabilities of each party in lieu of damaged and loss items in the property. Promises of the landlord and the tenant should also be included in the form as well as clauses in lieu of subletting and terminating the lease.

Step 6: Add a disclosure acknowledgment section. The purpose of a disclosure acknowledgment section is to enlist the hazards and reports that the landlord and the leasing agent know of the property. This includes the use of lead-based paint and other harmful chemicals in the property’s premises or materials and furnishings, as well as the disclosure of flood and calamities in the area where the property is located.

Step 7: Incorporate a signature area. The tenant and the landlord should both be able to affix their signatures in this area of the form.

The form can then be saved in the preferred file format, either in “.DOC” or in “.PDF”, and can be reused by the organization for their leasing and tenancy needs.

Standard Apartment Residential Lease Contract Agreement Form

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Standard Real Estate Residential Lease Agreement Form

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What to Include or Enclose in a Standard Residential Lease Agreement Form?

Standard residential lease agreement forms can have the following inclusions and documents to submit along when starting the lease with a prospective tenant:

  • Tenant receipt form: A tenant receipt form, also known as a service receipt form, is for documenting that the tenant has received and have agreed on the terms of the lease. This receipt will also prove that the lease agreement and all other essential documentation and notices have been delivered to the tenant by the landlord.
  • Move-in inspection form: This form will be for recording the assessments and the observations of the tenant and the landlord to the property a day before the tenant will be moving in. The reason for enclosing a move-in inspection form is to ensure that the landlord knows about the condition of the property so that he will be able to send in maintenance staff to repair any damaged areas. In addition, a move-in inspection form will also aid the landlord in identifying which parts of the property have been damaged by the tenant in the duration of the lease, and whether or not the tenant will be held liable or will pay for the damages upon the lease termination.

Standard Realtor’s Residential Lease Agreement Form

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Standard Residential Lease Agreement Template

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Standard Residential Lease Agreement Forms in Different Formats

There are two common file formats to consider when making and using standard residential lease agreement forms. The first is “.DOC” or document file format. This format can be created by using a word-processing software application such as Microsoft Word. The benefit of using this format is that even after the creation of the form, the organization can still edit, alter, or update the contents and entry fields with ease.

A “.PDF” format, on the other hand, is suitable for organizations who will be using devices to send their agreement forms to their clients or the landlords and tenants who are in need of their services. This format shows the actual print version of the form which can also be completed electronically.

Moreover, regardless of the format to be used by an organization, a standard residential lease agreement form must be filled out only with the terms and conditions which are inlined with the lease and negotiations of the parties involved, and that both parties are transacting and agreeing on the lease on their own free will.

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