The rental process is typically composed of 3 different stages. The first step is when a tenant contacts the landlord or an agent to show interest in renting out the property. The second is when the potential tenant is really interested to continue with the lease after seeing the property and fills out an application form for the landlord to run a background check. The third is when the landlord decides to approve or reject the application. Once the landlord accepts an application, the landlord and the tenant sign a contract to bind the rental agreement established between both parties.

In all the steps mentioned, the last two steps prove to be the most crucial part of the rental process. Letting your potential renters fill out a form to provide necessary information helps you run checks on the applicant to make sure that he has the capacity to pay his rent, is not falsifying his information, has good character, and can take extra care of your property.

Free Rental Application Form

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Rental Application Form in Word

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Standard Apartment Rental Application

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House Rental Application Sample

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Standard Home Rental Application

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Screening for Potential Renters

Once an applicant fills out a Rental Application Form, the landlord then runs a background check on the applicant to make sure that he is credible enough. Background checks on a renter usually entail the following:

Credit Check

Although not all states allow landlords to peer into an applicant’s credit history, some states actually allow this. By checking on a renter’s credit history, landlords will be able to gauge if a potential renter can pay his dues on time.

Criminal Records

As with credit checks, verifying a renter’s criminal record may not be allowed in some states. It is best to check on state laws first prior to conducting these checks. Looking into a person’s criminal record allows a landlord to see if an applicant has committed a felony. Knowing a renter’s criminal history can be a precautionary measure. Some forms directly ask a tenant if he has been involved in any legal proceedings related to criminal activities. It is sometimes best to be upfront with your applicants to let them know you are verifying their identity for your own best interests.

Rental History

A person’s rental history enables landlords to paint a picture of the type of tenant the applicant will be. Rental Application Forms usually require applicants to write down the names, business address, and the contact information of their previous or current landlords. This will allow you to connect with them and ask questions such as, Does the landlord know that the tenant is moving out? Does the tenant have any history of late payments? Is there a history of eviction, or was the tenant sued for damage caused to the property?

Standard Residential Rental Application

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Standard Rental Application Form

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Printable Standard Rental Application

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Standard Rental Agreement Application

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Standard Rental or Lease Application

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Employment Details

Obtaining information about a tenant’s employment is another way for you to make sure he has the means to pay you. By making sure that an applicant has a stable job he has had for at least 6 months, you can have some assurance that he won’t suddenly be unemployed and won’t be able to pay you.

Confirming details about employment can be done through several methods. You may contact previous employers directly, you can ask for a copy of the employee’s Certificate of Employment, or you can also require them to submit a copy of their payslip for the past 3 months.

After a tenant has filled out a Rental Application Form, the firs step is to conduct a background and credit check on the applicant to determine if has the means to pay his monthly dues and if he meets the specific criteria that you are looking for in a renter.

Background checks typically include the checking of their credit history, looking into criminal records, connecting with their previous landlords, and determining if the applicant has issues with late payments, and contacting their supervisors to verify if the applicant has a stable job.

Rental Applications are crucial because they serve as an entryway into enabling you to conduct a background check on a tenant. Our Application FormsApartment Rental Application Forms, and Rental Application Forms are designed to provide you with  the best application form available online to help you scour through your tenant applicants efficiently and accurately.

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