Basic Application forms are all around us. You may not realize it, but these forms are used in most transactions in a capitalist world. The most common use of application forms occur in the job hunting industry where almost every job seeker uses it. And most importantly, application forms in PDF are preferred because they are easy to edit and print out.

In this article, we have created a comprehensive list of the ten most commonly used application forms used in existence. Well, there are more than ten kinds of application forms conceived since writing began but we focus on these core application forms and give you some idea of how to create a compelling application form.

What Is an Application Form

At its core, an application form is a written record of a person’s desire or need for something – an object, a job, a property, a way to do something. And since this declaration is usually written in paper or in a similar perpetuating medium, it is treated as a formal and legal (if notarized) document.

An application form can be used by different organizations (business entities, governments, churches, landowners, schools, etc) to facilitate processes and transactions within their realm.

Where to Get Application Forms

The main source of application forms will be the organization who requires the use of such form. For instance, governments will supply their own standardized passport application forms for their citizens to fill out when getting a travel passport.

On the other hand, some organizations do not require its applicants to fill out standardized forms. When this occurs, applicants will just seek out sample application forms found online and customize them to fit their needs. Tailor-fitting application forms, though, is not limited to applicant use. Most business-use application forms in some industries will contain the same set of information and will be easy to replicate. That is why small business owners like landlords and fitness clubs may draft their own rental and membership application forms based on application forms in PDF that they find online.

Perks of Using Application Forms

Whatever the industry you are in, application forms can help your industry/business/organization in the following ways:

  • Centralize application process. When firms use General application forms in hiring employees, electing health insurance coverage, or even in giving leave permits, it creates a positive effect on the employees’ morale since their work is simplified. Applicants also benefit with this streamlined process because their applications will be evaluated more quickly.

  • Minimize time spent on paperwork. As an offshoot to the centralization effect of using application forms, organizations and its employees can dramatically cut back on the paperwork required for evaluating each application. This way, employees will only have to deal with a single standardized application form that will include everything that the company may need.

  • Reduce labor and production costs. In addition to a decreased time spent on unnecessary paperwork, the use of standardized application forms will help reduce the associated production and labor costs. This allows companies to use their funds for other projects instead.

  • Provide written record of application transactions. An application form is already a record of an individual’s personal (and sometimes financial and health) information. When companies require prospective applicants to use application forms, these forms become the company’s property and may used as proof and record of an employee’s personal information.

  • Helps an applicant save time for his/her other duties/tasks. Organizations streamline their business processes when employers use application forms. This does not only help save the company employee time and work hours, it also benefits the individuals who use these forms by giving them time more time to review and submit their applications. This especially benefits those who are applying to different job postings and would need multiple copies of their application forms.

Disadvantages of Using Application Forms

If there is a positive side, there can also be a dark side on the use of application forms. Here are a few of them that you and your organization should consider before making a decision to use application forms or not:

  • It depersonalizes the employee-applicant process. One of the major downsides of using application forms is that it depersonalizes an employer-applicant relationship. Heads of organizations will just read a document and determine an individual’s worthiness of getting a job, loan, permit, license to get married, a passport, etc based on the writings on that piece of paper. This is one of the reasons why human relations departments now almost always require interviews before hiring an individual.

  • Applicants may lie on their application forms especially if they think the forms are not official. Another disadvantage of using application forms, especially informal application forms, is the tendency for applicants to write incomplete or inaccurate information on the forms. To help mitigate this issue, some firms and business owners now require applicants to submit a proof of identity (like a government-issued ID or bank statements) to prove a person’s identity.

  • Employers/Organizations still need to invest on applicant verification process. In industries using employment application forms, employers still need to perform employee verification and background checks on any prospective employee. This may lead additional operating costs but firms need to do this if they want to make sure that they only hire competent and safe individuals.

Guidelines When Filling Out an Application Form

Filling out application forms can be relatively easy since all you have to do is write any information required on the form. However, the difficulty may lie when the form requires you to enter more personal information that you may not be comfortable in giving out or in the specific requirements and qualifications that may be needed along with the submission of the application form. Either way, take note of the few tips listed below to help boost you confidence when filling out an application form.

  • State only the truth. Because the Golden Rule tells us to. And because it is just a waste of your time if you withhold relevant information in your application. In the end, it will be your own neck that gets into trouble. Employers use employment verification forms to double-check all the information that an applicant writes in his/her application.

  • Hand over the application form on time. Most organizations, especially business entities, appreciate it when applicants submit their application forms on time or well before a deadline. This demonstrates a positive behavior in a prospective employee which is a good thing. Colleges and universities also prefer early submissions of college application forms since this gives them time to fairly evaluate all applications.
  • Submit application form together with other requirements. To avoid confusion and further delaying the processing of your application, it is better to pass all the requirements needed for an application. This is usually the case when submitting examination application forms and loan application forms. Banks and testing agencies will need the completed documents before they can deal with your application. Some organizations may not even bother with incomplete forms and just throw away or return your application if found to be incomplete.
  • Know the person, company, or organization that you are applying for. This tip usually applies to job seekers more but it also applies when submitting application forms to landlords, government offices, etc. Knowing who will review your application form is essential in ensuring that you will get positive results after submitting the form. When you probe an organization’s history and structure, you also assess within yourself if you want to deal with that particular job, house, marriage, or boss.
  • Read and practice filling out application forms. Some application forms like legal application forms will require you write legibly on the form before it can be notarized. This means two things: 1) You need to read the fine print on the legal application form that you are signing to avoid confusion and maybe being charged with false testimony; 2) When you practice filling out forms, you will have an idea of what information a form will ask for and you will be ready to submit any additional requirement/s.
  • Know your rights. When filling out any application forms, know that you have the right not to supply certain personal information that are not relevant to the form’s purpose. You should also be wary of forms asking for personal financial or health information without specific verbiage on protecting your privacy and granting consent. If these occurs, you may ask for the revision of the form or do not sign the form unless you are assured that your personal information will not be seen or used by other people or organizations.

Birth Certificate Application Form

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File Format
  • PDF

Size: 741 KB

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Death Certificate Application Form

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  • PDF

Size: 473 KB

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AIRS Certificate Application Form

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  • PDF

Size: 186 KB

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International Health Care Plan Application Form

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  • PDF

Size: 451 KB

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Veteran Health Care Application Form

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  • PDF

Size: 958 KB

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MNsure Health Care Application Form

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  • PDF

Size: 1 MB

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Dental Job Application Form

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  • PDF

Size: 99 KB

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Generic Employment Application Form

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  • PDF

Size: 39 KB

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Construction Employment Application Form

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  • PDF

Size: 90 KB

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Examination Application Form

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  • PDF

Size: 92 KB

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Medical Physical Examination Application Form

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  • PDF

Size: 151 KB

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General Physical Examination Application Form in PDF

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  • PDF

Size: 158 KB

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Rental Home Application Form

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  • PDF

Size: 379 KB

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Tenant Application Form in PDF

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  • PDF

Size: 273 KB

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Prospective Tenant Application Form

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  • PDf

Size: 26 KB

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Simplified Passport Renewal Application Form

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  • PDF

Size: 408 KB

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Mauritius Passport Renewal Application Form

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  • PDF

Size: 203 KB

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Employment Agency License Renewal Application Form

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  • PDF

Size: 599 KB

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Construction Payment Application Form

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  • PDF

Size: 47 KB

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Housing Payment Application Form

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  • PDF

Size: 66 KB

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Construction Application Form

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  • PDF

Size: 65 KB

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Marriage Certificate Application Form

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  • PDF

Size: 546 KB

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Marriage License Application Form

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  • PDF

Size: 194 KB

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Marriage License Application

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  • PDf

Size: 331 KB

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Nurse Application Form

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  • PDF

Size: 172 KB

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Advanced Practice Nurse Licensure Application Form

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  • PDF

Size: 1 MB

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St. Francis Xavier University Nurse Application Form in PDF

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  • PDF

Size: 88 KB

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VIP Membership Application Form

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  • PDF

Size: 63 KB

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New Passport Application Form

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  • PDF

Size: 186 KB

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Construction Permit Application Form

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File Format
  • PDF

Size: 1 MB

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The Comprehensive List of Application Forms and When to Use Them

Certificate Application Form. Certificate Application Forms are used to authenticate an event’s occurrence. It is used in hospitals, for example, to attest that a birth or death has occurred. That is why governments make it a point to release official birth and death certificates as a formal documentation of a person’s death or birth.

In another vein, certificate application forms may also be used when giving out document that will attest to a person’s or entity’s completion of a specific set of standards. This type of certificate is mostly seen in schools and training centers where they give out certificate to attest that a person has studied with them and is part of their organization.

Health Care Application Form. Different countries and organizations have different ways of taking care of the health of their citizens and employees respectively. In some countries, universal health care as a matter of public policy is available and that is why their citizens get health care services for free. In other countries, health care may be subsidized by the government through government health care plans. To avail of these services, individuals need to sign health care application forms and undergo health examinations.

Still, in some cases, only employees of large companies are able to utilize subsidized health care plans courtesy of their employers. In this scenario, employees undergo yearly health examinations and may be asked to fill out printable medical forms before each medical assessment by a third party physician.

Job Application Form. Employment or job application forms are necessary when applying for positions in different industries. As these forms are the most common type of application form available, there are various examples of them for job seekers to find online. Sample application forms in PDF are most useful since they can easily be downloaded, customized based on your own personal information, and then printed out. By using a sample job application form, you will also know what works and what will not work in terms of the information you need to write in the form. Also remember that you still can write your application form in a way that best reflects you by only using these forms as a guide.

Companies may also opt to standardize their job application process and force applicants to use their own forms. While other firms allow the use of any kind of application form as long as the information that they are seeking is found in the applicant’s form. Remember that when filling out employment application forms, always make sure to conform to your employer’s preferences in form submission. This will help make the application process easy for both you and the employer.

Examination Application Form. There are different kinds of examination application form depending on the interpretation of the world ‘examination’. One type of this form is a scholarship application form since applying for scholarships often involve taking exams to determine one’s academic merit. Another type of an examination form is a dental examination form where client fill out prior to being examined and/or treated by a dentist. A physical examination form also works like a dental exam form only that a person’s whole body and his/her body functions are examined to find illnesses or determine the person’s state of health.

Whatever your interpretation of what should qualify as an examination application form, you need to remember that when filling out dental or physical exams, the physician or dentists cannot examine or treat you without your written consent.

Landlord Application Form. Landlord application forms are used by individuals who want to become tenants of a house, apartment, condominium unit, or any form of rental property. This form is sometimes called a tenant application form to account for the tenant’s request to reside in a landlord’s rental property.

Note that a landlord application will often ask for financial information like source of income and contact information to help the landlord evaluate your capacity to make monthly rent payments in the future. Landlords or property managers may also conduct employment verification and background checks before they agree on allowing you to rent their property. If you have any misgivings of renting the property or towards the landlord and his/her policies, you must review your options seriously because some landlord-tenant agreements may result to significant legal concerns if you were not aware of them beforehand.

Renewal Application Form. Renewal application forms may be classified as a sub-sub-category of application forms since these forms are often used after an initial application process. To illustrate, if you want to travel abroad, you need to get a passport. You will need to file a passport application form in order to get your passport. But once this passport’s validity ends, you will be required to file a passport renewal application form. Renewal application forms are also used in the gun registration industry, in professional services industries, and for industries requiring permits.

Payment Application Form. Payment application forms are typically used in the construction industry where it is known by the term Contractor Payment Form. Within the industry, contractors use this standardized form to request for money for services rendered and for all materials and tools needed to complete their contracted jobs. Often, these contractors and developers sign an agreement as to the fees, length of service, and responsibilities for each side.

In the United Kingdom, a different type of payment application form exists in the form of a Housing Payment Application. This form is vastly different since a Housing Payment Application form is used by individuals or families who want discretionary help from the government in paying for their rent.

Marriage Application Form. Joining two individuals in matrimony that is legally recognized may be done different ways. Whatever way a couple chooses to get married, they still would need to fill out a marriage application form. A marriage application form is a couple’s declaration that they both want to get married to each other. In effect, this application form can be held both binding and irrevocable in some country’s laws. That is why some denominations will require marriage seminars before couples can go through some church weddings. On the other hand, couples who wish to marry quickly can get a civil wedding with a judge or the city mayor as the officiant. Either way, a marriage license is given to prove the couple’s union in the eyes of god and law.

Nurse Application Form. Nurse application forms can both be used by nurses who has just passed their board examinations and those who have already worked as a nurse. A nurse application form is a kind of a job application form but it is more detailed and requires input of information that is only relevant to a person who has studied nursing. Different hospitals and health care organizations have different ways of structuring their application forms so make sure to ask your hospital for the right form when you apply to them. Also remember that when filling out a nurse application, you may be asked to submit additional documents like licenses and a transcript of your school records.

Membership Application Form. Membership application forms are used in clubs, associations, organizations, and other groups or communities that share a common interest. The use of these forms is not limited to school clubs and professional organizations, membership forms are also used in signing up for gym services and even online game access. In the latter case, these kinds of memberships will require you to pay for the membership in either a monthly, quarterly, or yearly basis depending on your need for the membership.

Passport Application Form. As the term implies, passport application forms are used if you want to get travel abroad. Passports serves as a person’s identification in border and airports before you can visit another country. In most countries, the passport application process will involve thorough background and security checks in addition to submission of other relevant documents proving your identify.

Passports also have a expiration date. You will need to fill out passport renewal application forms after a few years in order for you to have a travel passport. These days, passport processing takes a shorter time due to the use of computerized encoding and biometric data acquisition. Other governments may provide passports for free to their citizens but some countries do not. Therefore, make sure you also pay the corresponding passport processing fees to ensure that your application has been processed.

Permit Application Form. An uncommon type of application form is a permit application form. Less people know about this form since it is typically only used in the construction, housing, or business niches. In most cases, permit application forms acts as the first step for companies or individuals before the can make changes to their houses and lawns or start a business. Another variety of permit application forms are used by the police and civic groups when they want to regulate the location and timing of rally.

Permits are necessary to ensure that all parties that will be affected by your intended action/s will be informed beforehand and take action against or for it. Most reasons for the submission of permit application forms is due to housing renovation concerns. It is a relatively harmless endeavor but it can cause disruption to your neighbors and that is why you need a permit to perform such tasks. In law enforcement, permit application forms are approved more stringently to ensure that the public is not harmed or threatened.

Applying for something, or anything (whether its for a job or a place at a gym), can both be thrilling and tiring. The process can leave you anxious while waiting for the results or it can leave you ambivalent since you have been so consumed by the entire process. But if you know that you have prepared for this application with your utmost abilities, then you have nothing to worry about. Try to avoid giving yourself more stress by doing something that distracts you instead.

 

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