Managing a business requires the business owner or seller to be attentive, especially in meeting the requirements of the State in terms of keeping complete documentation of every sale transaction. One of the documents that sellers and business owners or companies should have on hand is a sale receipt form.
What Is a Sales Receipt Form?
A sales receipt form is a document that business companies use for their clients and customers. The purpose of a sales receipt form is to make a record of the transaction made by the client including the items or services that he acquired from the company and the amount he paid during the transaction. Furthermore, the receipt will serve as proof that a purchase was made and that the company indeed received the payment on the stamped date and time.
Printable Sales Receipt Form Template
Types of Sales Receipt Form Templates
Below are some of the common types of sales receipt forms which can be downloaded and be customized easily:
Esthetic Services Sales Receipt Form Template – Estheticians or aestheticians are professional individuals whose main job is skin beautification such as doing facials, waxing, and different sorts of cosmetic skin treatments. The form that estheticians use is known as esthetic service sales receipt form. Two sections comprise the form wherein the first section is for the details of both the esthetician and the customer. Specifically, the name of the esthetician, the date when the service was granted to the customer, and the name, contact number, and address of the customer will be the details to be stated in the first section. On the other hand, the second section is for documenting the details of the service including the quantity of the items used for the customer’s request, the description of the item, the price per unit or per item, and the total price or amount paid by the customer.
Esthetic Services Sales Receipt Form Template
Game Breeders Sales Receipt Form Template – Game farms are managed by game breeders who both sell and raise animals for the purpose of consumption and hunting. Some states and countries require their licensed and registered game breeders to use game breeders sales receipt forms to record and report a sale. The name, license number, address, and phone number of the seller will be the contents of the first section which is then followed by the details of the sale in the second section. And in the third section, the general information of the purchaser or buyer will be stated along with his signature to complete the receipt.
Game Breeders Sales Receipt Form Template
Goat Sale Receipt and Agreement Form Template – This form not only documents the sale of a goat but also the agreed terms and conditions of the seller and the buyer. Basically, in a goat sale receipt and agreement form, the details of the goat such as its description and registration number will be collected in the first section while the second section specifies the amount of the price and deposit required to be given by the customer. In the third section of the form, the seller will have to affix his signature in the allotted area below an affirmation statement which is followed by the details of the buyer in the fourth section, and an agreement statement in the fifth section.
Goat Sale Receipt and Agreement Form Template
Used Car Sales Receipt Form Template – This is the template to use as a guide if the item to be sold is a used car or vehicle. The information to be collected in the form would include the names and addresses of both the seller and the buyer, the description of the vehicle, and the signatures of both parties.
Used Car Sales Receipt Form Template
Tips in Creating Sales Receipt Forms
When creating sales receipt forms, the tips below should be kept in mind:
- Use templates: Templates will serve as an effective guide towards knowing what items will be included in the receipt form. In addition, varying types of form templates will also offer different layout designs which can be used as a model in determining which layout suits best to the business of the seller.
- Choose the right format: There are three different formats to choose from either when using templates or when making the receipt form from scratch. It is important to decide how the receipt will be used in order to efficiently decide what format to consider using.
- Add a banner: The banner should be placed at the topmost portion of the sales receipt form. It does not have to be colorful or be creative for as long as it states the name of the seller’s company along with the company’s logo and other relevant details.
Sales Receipt Form Template in DOC
Sales Receipt Form Template Formats
The first format to consider using is known as the “.DOC” format which can be made using a word or text-processing software application program. One benefit of a sales receipt form template in “.DOC” format is that it is light when it comes to its file size as compared to other formats, specifically because it is the basic format.
Another format which can be chosen is the spreadsheet or “.XLS” format which can only be created and accessed using a spreadsheet application program. Tables, rows, columns, mathematical functions can be incorporated into the receipt form in “.XLS” format which makes it the best option when it comes to achieving computations or in adding and multiplying prices.
And lastly, the most commonly used format nowadays is the “.PDF” or the portable document file format which provides a lot of advantages. Firstly, this format can be made by simply converting or exporting the aforementioned formats. Second, a “.PDF” format is fillable and at the same time can be incorporated with specific functions, buttons, and other automated elements. And third, this format can be accessed using any type of device without specific application programs and yet still retaining the arrangement and layout of the contents in the receipt form.
Sales Receipt Form Template in XLS
Regardless of the type of form and the type of format that business owners and sellers will be using, every used and filled out receipt form should be kept within a specific period or a number of years even after the transaction is made for reference and claiming purposes.
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