Do you have a spare guest room you are looking to rent out on the side? Or perhaps you own a commercial or private complex and occasionally lease the use of a room for conventions or other events. Like every other rental process, you need the appropriate Agreement Forms to make sure everything is in order.

If you are drafting your first agreement form for room rental, or if you are looking to update and improve your existing generic rental form, sampleforms.com can help. Here we have a list of more than 9 free templates you can download and modify as PDF files.

Room Rental Lease Agreement Form

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  • PDF

Size: 32 KB

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Room Rental Contract Agreement Form

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  • PDF

Size: 72 KB

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Room Rental Agreement Form in PDF

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  • PDF

Size: 322 KB

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Boardroom Rental Agreement Form

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  • PDF

Size: 497 KB

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Basic Room Rental Agreement Form

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  • PDF

Size: 62 KB

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How to Use These Templates

You have to be in the possession of either a dormitory or a private rental property, or managing a public building.

You can either download these templates and modify them for your needs, or use these as a point of reference in drafting your own agreement forms.

For Event Rooms

A room rental agreement for one-time special events should contain certain details:

  • Renter’s name, organization, and contact details
  • Purpose of room rental or reservation (agreements of this sort often stress that the room may only be used for the agreed purpose – business or personal)
  • Requested date for event
  • Requested time of event, as well as duration
  • Estimated total number of guests
  • Agreed fee amount and mode of payment

If renting out a boardroom, conference room, or other such facility, you might also want to include

  • details on what utilities will be provided
  • the additional fee(s) for the use of these utilities

At least these basic terms must be agreed upon between you and the event organizer before permission to use the room can be granted.

But you can easily add any other details particular to your situation – for example, restrictions on noise levels, parking, etc.

You can also check out some free templates for Sample Room Rental Forms and Sample Room Agreement Forms.

Blank Room Rental Agreement Form

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  • PDF

Size: 212 KB

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Month-to-Month Room Rental Agreement Form

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  • PDF

Size: 110 KB

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Conference Room Rental Agreement Form

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  • PDF

Size: 66 KB

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Special Event Room Rental Agreement Form

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  • PDF

Size: 117 KB

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Residential Room Rental Agreement Form

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  • PDF

Size: 525 KB

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For Residential Rooms

Rooms rented out as residential units will be different, of course. The basic details will have to include:

  • Tenant’s name and contact details
  • Any additional tenants, if applicable (and depending on the size of the room for rent)
  • Proof of employment
  • Intended duration of stay
  • You might also request to see a landlord reference letter from the applicant’s previous residency, before signing the agreement.
  • Modify these templates to accommodate your payment terms – down payment, security deposit, due dates, etc.

Check out our free Sample Room Rental Agreement Forms for more options and guidelines.

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