In the digital age, you need to be wary of your personal identifiable information getting into the hands of unintended people through routine form and application submissions over the internet or offline. Just like how a 30 day notice works, you need to be aware of an establishment/site’s privacy policies.

If a commencement notice is required prior to undergoing building construction, privacy notices are also needed before taking part of any medical procedures, loan applications, judicial processes, etc. Nowadays, protecting one’s privacy no longer just involve not disclosing where you live and your telephone number. It now means taking proactive measures to fight identity theft.

 

Model Privacy Notice

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  • DOC

Size: 6 MB

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Acknowledgement Privacy

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  • PDF

Size: 7 KB

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Privacy Act Notice

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  • PDF

Size: 110 KB

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Privacy Practices Notice

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  • PDF

Size: 83 KB

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What is a Privacy Notice?

A privacy notice is a form of communication, usually in written format, that a company, website, or service provider uses to inform its users(you) of the necessary information/data they need in order to function properly and how they deal with this information. Other types of privacy notices will ask for the user’s consent prior to receiving the desired services just like in privacy policy forms used by hospitals or rehabilitation centers before starting treatment procedures.

The main objective of privacy notice forms is to foster a transparent environment between clients and service providers. An example of which in the real estate field is when a landlord gives his/her tennant a Notice to Vacate Forms.

How to Draft a Privacy Notice

  • To create a privacy notice, you first need to understand your company policies and service goals.
  • Make sure to include basic personal information like name, address, and contact information in the preliminary fields of the notice form.
  • More detailed personal information will be required depending on the level of service that the client requires.
  • Ensure that the privacy notice form is formatted well and written in the common language of your customers.
  • Privacy notices may also be treated as a warming notice form especially when they are used prior to signing up for a company’s service/s.
  • Lastly, always consult your company’s management team and legal teams before finalizing the privacy notice forms.

 

Privacy Notice Consent

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  • PDF

Size: 46 KB

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Short Notice of Motion

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  • PDF

Size: 53 KB

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9 Privacy Policy Usability Tips

We all know how most people just scan and click through privacy policy notices found on websites and consent forms used prior to getting medical treatments. To ensure that your customers are aware of your company’s privacy policy, you may follow these usability tips:

  • Make privacy policy forms the first thing that clients see and read when signing up for services, filling out forms in hospitals, and or visiting service providers.
  • For online services, create website footer links that are visible to most website visitors.
  • Websites also benefit from showing Privacy Policy links in email registration pages, checkout pages, contact form pages, and site satisfaction poll pages.
  • Translate privacy policy language into short, easy-to-read wording.
  • Do away with the legalese as much as possible. You may present privacy notice forms in bulleted Q & A format.
  • Ensure that clients know they have a right to refuse the use of their personal information for other tasks aside from the services they are seeking.
  • Learn best practices from how other companies construct their privacy policy. You may follow Sample Notice Forms and Printable Eviction Notice Forms and customize them to match your business organization.
  • For offline businesses, designate a personnel to explain your company’s privacy policies to your client and.
  • Be transparent and state how your company uses and protects its customers personal data.

 

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