Construction companies not only have to deal with licenses and certificates to ensure that their projects are permitted by the State but also documents and forms which needs to be prepared for their clients and project owners. One example is a construction change order form which is significant to be used for recording changes and proposals made by their clients.

Construction Change Order Form Sample

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What Is a Construction Change Order Form?

A construction change order form is to be used whenever there are changes to be mandated in a construction project contract agreement which have already been signed by the contractor and the other involved parties of the contract. The form will document the construction plans, terms, and all requests to be changed in the contract as well as the accompanying benefits and risks of the changes. Moreover, construction change order forms allow all parties to communicate and be stayed informed throughout the period or the term of the contract.

Why Are Construction Change Order Forms Important?

One of the reasons why construction change order forms are important is because it documents the intents, needs, and the process to be taken by the involved parties. Another reason is that it allows a concerned party to address issues and gaps to obtain a resolution. With the change order, a negotiation can be made to determine whether the changes are suitable to the current state of the construction project or not.

Some of the known situations when construction change order forms are used include instances when the owner or contractor wants to quicken the process of the construction work as well as when a construction budget plan is not attainable to be provided. Moreover, defining the scope of the construction work can also require the use of the construction change order form to document explanations and details.

Essential Sections in Construction Change Order Forms

Different construction companies will have varying contents in their respective construction change order forms. However, there are items and sections which are relevant and essential to be placed in the form, and these are stated below:

  • Construction project information: This is where the title of the project and its identification number will be stated along with the date when the project started. In addition, the names of the contractors or the parties involved in the construction project can also be stated in this section of the form as well as the location and the project’s establishment type.
  • Changes and reasons: The details or the descriptions of the changes in the construction project and contract will be the focus of this section of the form. Supplying a background and purpose for the change is also essential to allow all parties involved in deciding on the necessity of the change.
  • Authorization: This would be the section where the approval of all involved parties will be indicated which should have their signatures and the dates when they have signed the change order form. Comments and recommendations of each party can be incorporated in this section as well, especially if the changes have been approved yet there are limitations to be noted upon its implementation.
  • Costs and risks: Every single change to be mandated in a construction contract agreement or project will affect the budgets allotted for the completion of the project. This is why a construction change order form must specify the costs accompanying the changes along with the possible risks or losses to be dealt with by the parties involved.

Examples of Construction Change Order Forms

Construction Change Order Request Proposal Form – In this variety of construction change order form, seven sections are allotted to be filled out by the person requesting the changes. The project’s title, the change order request form number, and the names of the sender and the recipient of the request will be the data to be stated in the first section. The second section will be for indicating the proposal request number of the change order while the third section details the description of the change and the list of supporting documents which are attached to the form by the material suppliers and the subcontractor. The fourth and fifth sections center on the reasons for the change and the amount to be decreased or be increased from the contract budget. And lastly, the sixth and seventh sections will have the attached proposal worksheet details and summary, and a signature block for the owner, contractor, and the rest of the contract agreement parties.

Construction Change Order Request Proposal Form

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Construction Contemplated Change Order Form – If the owner or a party in a construction project is contemplating on a change and a price quotation, then the finalized decision for the changes must be documented in a construction contemplated change order form. In this form, the particulars of the project, the description of the construction work, the method of change valuation, and the signature of the person initiating the changes will all be stated.

Construction Contemplated Change Order Form

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Construction Contract Change Order Form – The parties who will be filling out this form variety would be the owner and the contractor of a construction project. Specifically, the form is intended to document which areas and terms in the contract will be changed along with the sum of amounts to be considered for executing the changes.

Construction Contract Change Order Form

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Tips in Making Construction Change Order Forms

When making construction change order forms, the document-maker or the initiator of the change must be specific and concise. By having specific contents and descriptions, each involved party will be able to know the intent, range, and the effects of the change in the project. If there is a need to provide samples and data to support the change, then it must be attached to the form, either using tables or images, to fully explain the background of the change.

In addition, using construction change order form templates can also be considered by construction companies for their clients. With a template, change initiators will be able to provide essential details about the change and these details can be used for identifying the change’s relevance. Moreover, the template can also be easily printed out and be used again and again whenever there is a need to address changes and negotiations.

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