Receipts and invoices are the two main factors that affect a company’s inventory. These documents are vital to any business, especially for contractor and freelance workers. An example for a freelance invoice is a Freelance Writer Invoice which will have the details about the writer’s word count, and hourly rate which is the basis for his payment.

Products which are sent out to other places also require an invoice from the carrier agency which specifically is called a Commercial Export Invoice. This is another type of invoice which serves two purposes: as a customs declaration and as a company’s inventory paperwork.

Generic Commercial Invoice

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Generic Proforma Invoice

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What is a Generic Invoice Form?

A Generic Invoice Form is an invoice which can be used by any type of business for any sort of services and products. This usually contains blank areas for the name of the business and does not have a company logo, compared to a customized invoice bill.

In our Invoice Form Examples, you can see that the invoices have identical sections but differ in the arrangement of the table and how the data is to be inputted on the form. Some of these also have agreements at the bottom of the document wherein the client may refer his inquiries and transactions to it.

How to Create a Generic Invoice

Creating a Generic Invoice is easier since you don’t have to specify designs and layouts compared to other invoices. Follow the five steps below to start creating your own invoice:

Step 1: Open a blank document file or sheet.
Step 2: Place areas for the client’s and business’s details including spaces for contact numbers.
Step 3: Add a table for the line-items and the total amount due.
Step 4: Indicate areas for the date due of the payment, taxes, and subjects of the invoice.
Step 5: Save the invoice for future use.

If your business is about finances and loans, you can also use an invoice of a specific type such as a Payment Invoice Form. Just add a section on your generic invoice for indicating the initial payments and the balances of your client.

Generic Printable Invoice

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Generic Company Invoice

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Generic Invoice Example

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How Does an Invoice Work?

You now have an idea of how to make an invoice, and you have seen various formats from our Invoice Sample Forms, but do you know how an invoice works in your business? Here are the details on the process of how an incoming invoice works in a business enterprise:

  • The process will start as soon as the invoice bill arrives at the company.
  • The accounting clerk will then inspect the areas of the invoice if it is a real invoice document.
  • Then, the invoice will be classified into categories.
  • Next, the invoice will be attached to the order forms.
  • As soon as there are no mistakes and errors on the invoice, the superior officer will sign the invoice.
  • Lastly, the invoice will be delivered to the accounting system of the company and will be part of the inventory.

Regardless if an invoice is a generic or specified type of form, it should state what the client wants to know about his purchase. However, some clients require a breakdown and some only want to see the total. In this case, before you supply information on your Blank Invoice Form, you should first ask your client about his preferences.

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