Reports are a written account on anything that has been looked into, seen, or performed. Reports help people obtain information that might provide crucial information that could aid them in their time of need. All information must be placed in a Standard Report Form to ensure that the information within has been officiated.

As there are many different report forms, each of them come with their own unique purposes. A good example would be using Copyright Report Forms to help one provide a detailed account on the use of any copyrighted material.  All one needs to know is which report form to use at the right situation.

Expense Report Form Template

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Monthly Expense Report Forms

Monthly Expense Report Form Sample

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  • PDF

Size: 237 KB

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Monthly Credit Card Expense Report

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  • PDF

Size: 11 KB

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Monthly Income Expense Report Form

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  • PDF

Size: 27 KB

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Travel Expense Report Forms

Free Travel Expense Report Form

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  • PDF

Size: 640 KB

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Employee Travel Expense Reimbursement Form

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  • PDF

Size: 450 KB

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Free Travel Expense Report Form

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  • PDF

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General Travel Expense Report Form

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What is an Expense Report Form?

An Expense Report Form is made use of by every company and organization to ensure that they have a clear understanding on all the expenses that they have made within a certain period of time. Any activity or project expense that is necessary for performing certain job functions must be placed in these forms. These expenses may include factors such as parking fees, lodging, lunch meetings and more.

If an employee were to make use of their own funds, in which the company or organization will reimburse them, these must also be listed down as expenses. So all businesses have to make good use of Sample Expense Report Forms to aid in them in  understanding how much of their finances they are using.

How to Create an Expense Report

When creating any expense report, one must take note of the information that should be written:

  •  Complete name of the person creating the report
  • The legal name of the company or organization
  • The person’s position and department of origin
  • Date of when the report was made
  • Type of expenses
  • The amount of each expense and their total

If you need more information regarding expense reports, then there are Sample Expense Reports available for you to view and help you get a better understanding of how to create one.

Business Expense Report Forms

Monthly Business Expense Report

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  • PDF

Size: 75 KB

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Employee Business Expense Report

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  • PDF

Size: 65 KB

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Travel and Business Expense Report

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  • PDF

Size: 76 KB

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Employee Expense Report Forms

College Employee Travel Expense Report

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  • PDF

Size: 62 KB

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Employee Monthly Expense Report

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  • PDF

Size: 4 KB

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Employee Expense Report Sample

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  • PDF

Size: 41 KB

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Credit Card Expense Report Form

Monthly Credit Card Expense Report Form

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  • DOC

Size: 19 KB

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Mileage Expense Report Form

Mileage Expense Report Form in XLS

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  • Xls

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The Different Types and Purpose  of Expense Report Forms

As there are a variety of expense report forms, one must need to know how to use each of them. All of them help people understand what has been spent within a period of time, but it is also good to know which one to use. So here are some examples of expense report forms:

Employee Expense Forms are the kind of forms that are utilized by every employee in the event that they make certain expenses which benefits the company or organization that they work for. These forms allow business owners know the type of expenditures that these employees make.

So if an employee has made certain travel expenses due to attending business meetings, that employee will have to indicate all the expenses made, along with the receipts for proof of confirmation, within these forms. These forms can help employees be reimbursed for all expenses that were made, so long as they were necessary and in line of benefiting the company.

Personal Expense Forms are  made use by every person for when they need to keep a good track of all the personal expenses that they have made. People spend money on a daily basis, which is why it is important to know as to where all the money goes into.

So these forms allow these people to list down all of their personal expenses within a certain time frame, as well as helping them understand the total amount of expenses that were made. These can help them in making decisions which involve cutting a few expenses to help balance their finances.

Construction Expense Report Forms are used by every company or organization for when they hire certain contractors to create certain structures. In every construction project, there are always many different expenses to be made. Examples would be equipment, supplies, clothing, and even food costs.

These forms help look into the specifics of what these resources are, as well as showing the amount of each. The forms can aid those who would like to know how much was spent during the entire construction progress, as well as keeping it all in good record for future purposes.

Construction Expense Report Forms

Construction Expense Report Form

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Size: 43 KB

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Sample Expense Report Form

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Free Expense Report Form

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  • PDF

Size: 524 KB

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Sample Personal Expense Forms

Monthly Personal Expense Worksheet Form

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  • PDF

Size: 223 KB

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Personal Income Expense Statement Form

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  • PDF

Size: 94 KB

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Personal Employee Expense Report Form

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  • PDF

Size: 80 KB

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Sales Expense Report Forms

Annual Expense Report Summary Form

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  • PDF

Size: 131 KB

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Sales Expense Report Worksheet Sample

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  • PDF

Size: 55 KB

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Monthly Sales and Expense Worksheet Form

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  • DOC

Size: 68 KB

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The Importance of Expense Reports

As mentioned before, expense reports help people and businesses alike in knowing all the details regarding how much of their finances were spent within a certain time period. By knowing this, it gives them a much better understanding on how they are using their funds, as well as seeing if they are doing so in an efficient manner.

These reports can help them make the necessary adjustments in the event that it is necessary. These can be even used by certain people for when they need to be reimbursed for whatever they spent, such as when making use of Expense Claim Forms.

How to Make an Expense Report in Excel

If one were to create any type of expense report, such as Employee Expense Reimbursement, which reimburses any expense made by employees, then an efficient way of doing so is by using Excel. By using Excel, people can create more organized expenses reports.

So what one has to do is open Excel, and use the first column for the cost of any expense, while the rows show the amount of expenses. You may then prioritize each expense by placing the most important ones on first few rows, while others can be placed further bellow.

Event Expense Report Forms

Event Budget planning Worksheet Form

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Size: 67 KB

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Sample Event Expense Report Form

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Size: 63 KB

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Day Care Event Income and Expense Worksheet Form

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  • PDF

Size: 122 KB

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How to Review Expense Report Forms

If you were to use Employment Expenses Forms to see how much of your company funds certain employees are using, you will need to understand how to review these reports. So here are a few steps to help you:

  • If there are receipts, arrange them in order according to what is listed in the expense report.
  • Review all receipts to ensure that they are official.
  • Determine if the expenses fall into company guidelines for reimbursement.
  • If there are any items in the form that has not been properly documented, then inform the employee immediately.
  • All total costs of the items in the forms must be calculated, as long as the expenses have been approved by management.

If you would like to understand more, or create your own expense report, then there are Free Expense Forms  that you can help you create a list of all the finances you have spent.

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