Some companies have good employee retention percentages while others are on the other side of the line. Employee retention is the ability of a company to retain their employees in a long period of employment. In every resignation letter handed to the human resources personnel, a company’s retention percentage lowers down. However, since resigning or wanting to leave a company can be accompanied with varying reasons, all the management can do is conduct an exit interview session to gather an employee feedback for the company.

Exit Interview Questionnaire Form

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What Is an Exit Interview Form?

An exit interview form is a document that the human resource personnel use for employees who are about to leave the company’s employment. The form contains a set of questionnaire that is addressed for the thoughts of the employee regarding possible improvements and updates for the company.

Contents of the form include an employee information section, details of employment, reasons for the resignation intent, as well as the employee’s suggestions and comments. After the employee completes the necessary fields on the form, the human resource personnel will collect his answers to construct a strategy for their management.

College Employee Exit Interview Form

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Undergraduate Exit Questionnaire Form

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How to Complete an Exit Interview Form

As a responsible employee, you must fill out the exit interview form as soon as the human resource personnel hands the document to you. The first thing that you need to do is check every field on the form and read each instruction stated per section. Then, begin writing your name, job position, hire date, and other general information about your employment. The succeeding parts of the form will focus on determining your reasons why you will be leaving the company.

With this, indicate a check mark on your reason such as dissatisfaction and even taking another job position in another organization. Your plans after leaving the company should also be on the form which can include scheduling your hours in helping during the recruitment process for your position and recommending the company to outside entities. Then, state what you like and dislike in the company when you were an employer as well as your score of how well you will rate the company’s ability to cater their employee’s needs. Your signature and the date when you have completed the form will serve as a closing remark for the document which will then be submitted to the HR personnel of your company. You may also see interview feedback forms.

Confidential Employee Exit Interview Form

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Graduating Students Exit Interview Form

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Why to Use an Exit Interview Form?

The most common reason why companies use an exit interview form is to collect ideas and feedback from their resigning employees. However, there are a lot of reasons that makes this form essential to use such as in settling accounts and issues in the company. With the form, the human resource and the company management will be able to determine if they have settled the issues that the employee got involved during his employment such as unpaid salaries and unprovided bonuses.

The form will also aid the management in knowing how an employee arrived at a resignation decision and what advantages were offered by other companies that they have left unknown. Lastly, the form also contributes to guiding the company in distinguishing whether the employee will be receiving the remaining benefits of his employment. You can check out interview forms in doc for more reference.

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