FREE 9+ Sample Event Evaluation Forms in PDF | MS Word

An Event Evaluation is the process of assessing the effectiveness of an event to determine if it was able to attain its goals and objectives. An Event Evaluation is an integral part of any business or organization that is mainly run by event planning or coordination or seeks to gather investors and sponsors through events.

An Event Evaluation helps in the vast improvement and development of a company’s function. Through an Event Evaluation, organizations, planners, coordinators, or even vendors and suppliers will be able to assess their effectiveness and figure out ways on how to improve their quality of service.

Special Event Evaluation Form

Event Management Evaluation Form

Event Planner Evaluation Form

Event Participant Evaluation Form

Event Sponsorship Evaluation Form

It is important to appreciate the reason why an Event Evaluation is important. While it may seem silly to have to evaluate an event or a function, one has to understand that evaluating a function goes beyond the party themes and motifs.

Event Evaluations allow event planners to measure the success or lack thereof of an event and helps to promote a more informed decision in order for them to make a more effective and positive result in the future. To summarize, an Event Evaluations aims to:

• Help companies and organizers determine if goals or objectives have been met.
• Allow the identification of challenges and to correct them.
• Enable management to assess if event management functions were able to achieve their expected outcomes.
• Establish knowledge on the different target-markets.
• Aid in distinguishing the level of media and marketing exposure needed to make an event successful.
• Determine if an event was able to impact a business and other related industries.
• Determine if the event was able to satisfy the expectations of guests, patrons, or community stakeholders.

Evaluating an event can sound foreign to some people, especially if they have no inkling of where to begin. Our Evaluation Forms, Event Evaluation Forms, Program Evaluation Forms provide a clear checklist of evaluating factors to help you properly assess the outcome of an event.

Event Organizer Evaluation Form

Event Volunteer Evaluation Form

Business Event Evaluation Form

Event Evaluation Form in PDF

Event Evaluation Form Example

Elements That Comprise an Event

Physical Elements

The Physical Elements of an event include the following factors:

• Quality of the food being served
• Efficiency of the servers
• Number of expected guests or patrons
• Number of guests or patrons who were able to attend
• Quality of the program and if it was able to provide a positive impact toward the guests
• Satisfaction of the guests or patrons

Event Organization

Event Organization factors are the elements that enable organizers and planners to complete the event planning, such as the nature and the quantum of the resources that were available, income and expenditures, number of sponsors, etc.