One of the known form of business in today’s generation is providing a rental space or room for tenants. According to research and survey, some rental prices almost cost up fifty percent of the tenant’s monthly salary to correspond for the accommodation and other rental fees.

Landlords are the people who own the property to be rented out to a tenant and they are the ones who face and negotiate for an agreement. These property owners need to use a Landlord Form to state their requirements, terms, and all other matters about the rent.

Landlord-Agent Agreement Form Sample

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The first step that a landlord must do is to hire an agent with a rental business expertise of finding prospective tenants for the property. It is vital that the landlord will have an agreement with him and the agent in order to state the terms and conditions, obligations, and the payments for the agent’s services. Specifically, a Landlord-Agent Agreement Form is used for these intentions. The agent will aid the landlord in deciding and choosing the right tenant and price for a property.

Sections Found in a Landlord-Agent Agreement

This type of Landlord Agreement is often provided by the agent’s management or agency, however, the landlord may also customize the form to meet both of their needs. Listed below are the vital sections which are found in the Agreement Form:

  • The Owner’s Details. This will have the name of the owners, their addresses, contact information, and the address of the property to be rented out.
  • The Chosen Payment Method. The landlord or owner must choose between the options provided by the agency with regards to the payment method such as through a bank account.
  • The Taxes and Advertising. This is the section where the landlord will state whether he will remain as a resident of the country during the letting period for taxation purposes and if he will allow the agency to advertise his property.
  • The Property Information. Similar to any Lease Agreement Forms, this agreement must state the descriptions of the property with the inclusions of the rent.
  • Landlord’s Warranty, Certificates, and Preferences. The guarantee that a tenant may acquire will be indicated in this section, together with the certificates of the landlord and his preferred repairmen.
  • Terms, conditions, and declaration. This is the last section of the document wherein all the agreement of the landlord and the agent will be stated in the declaration of the landlord that he fully accepts the terms of the agreement.

Tenant Application Form Sample

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A Tenant Application Form will also be needed by the landlord. This is to determine if a prospective tenant meets the landlord’s preferences. It will have the present and previous residence of the tenant as well as his financial and personal references. The form also acts as a Job Application Form wherein the tenant is the applicant and the landlord is the employer.

Landlord Verification Form Sample

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The application process for choosing tenants is dependable on the preferences of the landlord and the state rules where the property is located. However, one important action that a landlord must do is to verify the tenant’s profile and Income Statements to assure that the tenant is a responsible renter who pays for his fees on time. The landlord may send or present a Landlord Verification Form to the tenant’s previous landlord to fully acquire a verification of the tenant’s personality and responsiveness. It will have the tenant’s rental history, payments, the length of residency, and the comments of the previous landlord.

Landlord Reference Form Sample

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References are not only applicable for tenants but also for the landlords. A Landlord Reference Form is used by agencies who are specializing in helping landlords to rent out apartments and other properties. This form will state the landlord’s identification and the details of the tenant. It is mandatory that the landlord should fill out the form when partnering with an agency and that no other person can use the form on behalf of the landlord’s absence.

Commercial Lease Agreement Form Sample

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Aside from rooms and houses to be rented by tenants, there are also properties which are rented for commercial purposes. In this case, a Commercial Lease Agreement will be constructed by the landlord or the property owner to cater the intentions of the rent. Compared to a residential lease, a Commercial Lease is tougher and a lot more complicated as it states protections, insurances and other subjects included for opening up a business.

Pet Agreement Form Sample

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Not all landlords and property owners allow their tenants or renters to bring any kind of animals in the premises of the property due to varying reasons. Although there are some who value the happiness that a pet such as a dog, a cat, or a goldfish can provide to their masters, some landlords just want to assure that they will not be smelling any uncleaned mess in the room. With this, a Pet Agreement Form will serve a great use for those landlords who disagree with pets and for those who agree but aim for assurance of the owner’s responsibility and obligation for the pet.

Three Inclusions in a Pet Agreement Form

  • The Number of Pets. This will have the maximum number of pets allowed in the tenant’s rented property.
  • The Pet’s Description. The pet’s name, type, breed, color, age, weight, and the required medicine shots will be stated in this section. The Pet’s Medical Records which was supplied by a veterinary doctor may also be attached with the Pet Agreement Form.
  • The Landlord’s Conditions. This refers to the limitations of the pet to roam within the premises and the responsibility of the tenant for all damages which were caused by the pet.

Lease Renewal Agreement Form Sample

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When a tenant’s Lease Agreement period nears the due date, there are two options to be considered by both the tenant and the landlord: either to end or to extend the lease. If the choice is to extend the lease, a Rental or Lease Renewal Agreement Form will be completed by the parties. The form will state the date of the original and the extended period of the lease agreement with a few terms and conditions regarding the extension.

Security Deposit Agreement Form Sample

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Deposits are also important in Rental Agreements and in the rental business. Landlords and property owners have different reasons why a deposit is required from the tenant and renter, however, here are the two known reasons as to why the deposits are vital for landlords:

  • It will cover any unpaid rent of the tenant.
  • The deposit serves as a means of the tenant’s financial commitment to the rent.

Two Types of Rental Deposits

Rental deposits can be classified in two: the Security Deposit and the Holding Deposit.

Security Deposit – This is the type of deposit which the landlord collects as part of the tenant’s rental fees during the day that the tenant is paying for the lease. It will serve as a prepayment for future damages that a tenant may cause in the landlord’s property. A Security Deposit Agreement Form will aid the landlord and the tenant for their terms regarding the deposit.

Security Deposit Return Form Sample

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In the event that a tenant leaves the property and will request for the refund of the deposit he had given for the tenancy period, the landlord will have to use a Security Deposit Return Form. This form will have the breakdown of the tenant’s deposit and where it was allocated.

Holding Deposit – This deposit serves as a reservation fee for reserving a property for the tenant and will require a Holding Deposit Agreement Form to be created by the landlord and signed by both parties, including the tenants. Nonetheless, if the tenants back out from renting out the property, the Holding Deposit’s refund will depend on the decision of the landlord or property owner.

Holding Deposit Agreement Form Sample

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Steps in Filling Out a Holding Deposit Agreement Form

Deposit Agreement Forms not only demand numbers and currencies but also terms and conditions for the parties involved. Here are the steps on how a landlord must fill out the blanks found in the form:

Step 1: State the Prospective Tenant’s information such as the name and the tenant’s contact details.
Step 2: Indicate the amount submitted by the applying tenant as his holding deposit for the property.
Step 3: State the complete address of the property.
Step 4: Declare the date as to when the tenant paid the deposit and the date of when the property will be prepared for the tenant’s arrival.
Step 5: Write the date and sign the Deposit Agreement with the tenant.

Rental Receipt Form Sample

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Receipt Forms also play a huge role for the rental business. Aside from stating the amount paid on a Deposit Agreement Form, the landlord must also provide a Rental Receipt for his tenant which includes the day of the tenant’s monthly payment schedule.

The Importance of Rental Receipts

Just like any other Receipt Forms, Rental Receipts are very important documents especially for the recipient or the purchaser. One main reason of why this receipt is important is due to the ability of this paper to documented the tenant’s paid amount. With the receipt, the tenant can verify and prove that he was able to fulfill his rent obligations whenever a set of evidence will be needed for cases of facing rental issues and problems with the landlord.

For landlords, these Receipt Forms will aid them to know if a tenant will have to pay some additional amounts for penalties due to late payments. Another reason for having the form is for tax purposes since there are some state laws that provide a tax deduction to people who use their homes for businesses. The receipt will be the proof of the landlord that his property where he currently resides is also the same property where he does the rental business.

Tenant Questionnaire Form Sample

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In some parts of the tenancy duration or period, the landlord may gather information about possible ideas for improving his property. With this, a Tenant Questionnaire Form will be presented to the tenant to state the tenant’s answers and recommendations. This form is a helpful tool for enhancing the communication and relationship of the tenant and the landlord. Here are some of the reasons why the form will aid the relationship of the parties:

  • It opens up an engagement activity. The form requires the tenant’s honest thoughts and ideas, therefore, causing him to actively observe the environment and engage himself with the landlord.
  • It documents the tenant’s concerns. By looking at the tenant’s suggestions, the landlord will be able to take a glimpse into the tenant’s issues and address some solutions on time.
  • Aids in acknowledging the poor areas of the premises. With the Questionnaire Form, the landlord will know which specific area of the property requires an improvement or a repair.

Tenant Complaint Form Sample

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The likelihood of not using a Tenant Questionnaire Form results in facing complaints and rants from the tenant. However, to formally state these concerns, the tenant may fill out a Tenant Complaint Form and submit it to the landlord. The form will indicate the tenant’s name, complaint category such as due to maintenance or other known subjects, the details of the complaint, and the state of the complaint whether it was resolved or in the process of a resolution.

Landlord Complaint Form Sample

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Since landlords are also part of the Lease Agreement or the lease itself, they are also welcome to state their complaints about a tenant who violated the rules. And if the complaint was not taken seriously by the tenant, a case may be filed to construct a resolution. The landlord will be required to fill out a Landlord Complaint Form from the county where they are residing and should submit it back once it is completed. The form will contain the case number, the names of the plaintiff or the landlord and the defendant who is the tenant, and the information regarding the cause of the landlord’s complaint.

The most known reason why a landlord will file a complaint to the county is due to the unpaid rent and other obligations of the tenant. Though the case can be held in a verbal agreement, it is necessary to determine and write in an Agreement Form or Contract the penalty of the tenant’s negligence to assure that the tenant learns from his actions.

Eviction Complaint Form Sample

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The aforementioned Landlord Complaint Form will only be used for demanding payment from the tenant. But in some cases when a tenant is not complying with the agreement created during the court session, the landlord may submit an Eviction Complaint as a follow-up document. This form aims to immediately evict the tenant from the property of the landlord and end the agreements signed by them.

Together with the Eviction Complaint Form, the landlord will be demanded to complete a Military Status Affidavit and a Bond for Immediate Possession Form. The Military Status Affidavit is essential to know if the landlord is a member of a state’s military or not while the latter is to allow the landlord to have the property within six days after the tenant has received a Notice Form from the court. However, if the tenant responds to the notice, a trial will be held at the court. In the event that the tenant is not present during the days of the trial, the landlord may ask the court a Writ of Possession. This Writ of Possession is to allow the authorities in evicting and terminating the tenant from the landlord’s property.

Eviction Notice Form Sample

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Nonetheless, before anything heads their way up to the court, Notice Forms are required to be served on both parties. In the case that a landlord wishes and demands his tenant to move out of the property, an Eviction Notice Form must be sent to inform the tenant. This will be received by a tenant in the event that he was missing his rental payments for the past months and that the landlord may evict him and close their Lease Agreement.

30-day Notice Form Sample

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A 30-day Notice Form, on the other hand, is a notice to be presented to the tenant who will be affected by either a possible renovation of the property or an eviction for the next thirty days. This document often involves the presence of an agent or an attorney if the intention is to evict the tenant.

Notice to Vacate Form Sample

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Though landlords are often the people who use a document to evict and vacate a property, tenants can also use a type of form to leave and end the Lease Agreement between their landlord and them. A Notice to Vacate Form is the document to be used by tenants whose purpose is to leave the premises of the property and ask for the refunds of his deposits. This notice should be handed to the landlord for a minimum of twenty days before the tenants leave date.

Landlord Forms and Business Agreements are significant documents for dealing with issues, regulations, and resolutions associated with a rental business. Though these forms show more of the advantages for the landlord or the property owner, these also provide a number of benefits for the tenants and other people involved in the signing of the document. But then, it is essential to remind oneself, either a tenant or a landlord, that it is vital to read the terms and statements on any document before affixing one’s signature to assure that there is enough and fair consideration in the Agreement Form.

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