FREE 34+ Sample Employment Forms in PDF | MS Word | Excel

With the lack of available jobs and with the increasing rate of retrenchments and unemployment, a job vacancy can lead to a long queue of applicants all vying for the same position. With this in mind, the urgency of landing a job has become so competitive that applicants will do anything to win the title.

An Employment Application Form, otherwise known as a Job Application Form, is a recruiter’s first line of defense against candidates who are not qualified for the work position they are applying for. Using an Employment Application Form when looking for the best candidate to work in your company allows you to weed out good and efficient applicants from those who are non-performing or not qualified.

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Some people do not find Employment Application Forms to be a necessity especially when they highly rely on an applicant’s resume or a curriculum vitae. The contents of an Employment Application Form and a resume are more or less the same; however, the uses of both varying types of paperwork may also vary slightly.

Some companies provide Employment Application Forms for an employee to fill out when they are on site and applying for a job. Companies, employers, or recruiters often do this with good faith that the information you have indicated in the form is genuine. Another purpose for this is for an employer to have a record of an applicant and pull it up for reference in the future.

There are a lot of other reasons why employers choose to let applicants fill out an Employment Application Form. Below are the top reasons as to why they opt to do so:

Helps Recruiters Save Time

An Employment Application form is a standardized form that has been prepared by the company and is filled out by all job applicants. Because of its uniformity, recruiters have grown accustomed to its standard format and have a clear knowledge of the placement of information within the form.

A resume, on the other hand, is designed and formatted by an applicant – and different applicants means different resume templates. For example, a recruiter might want to check on an applicant’s work history. If he checks on the candidate’s resume, he may have to skim through several pages and scan for the section that details the employment background; whereas if he uses an Employment Application Form, he will be able to proceed directly to the section which he knows carries the information about the person’s work history.

Enables a Thorough Screening of Employees

In a perfect world, jobs would be overabundant and employees would not have to lie about themselves. However, in reality, real jobs are scarce and competition between job applicants can get pretty nasty. This is why employers and recruiters have to establish thorough screening processes to protect them from applicants who are not genuinely qualified for the work position.

You’d be amazed by the number of applicants who falsify the information they indicate on their resumes or applicants who conceal ugly employment background info during interviews. By using an Employment Application Form, employers and recruiters will be able to find inconsistencies between an applicant’s resume and an applicant’s application form. Its easy to tailor a resume to make an applicant look legitimate; however, it will be difficult to consistently put up with pretend facts when you are tasked to provide them on the spot.

Helps Employers Profile Applicants

Because recruiters and employers can have quicker access to an applicant’s information with the use of an Employment Application Form, they will also be able to profile employees better. Employee Applications serve as a summary of an applicant’s history and details and summaries equate to quicker access and better understanding. If an employer is able to better understand an applicant’s background, he will know which department or team to assign him to so he can optimize his potentials and abilities.

An Employment Application Form does not generally follow a fixed template and there are no set guidelines pertaining to the details that need to be incorporated within an Employment Form. Hundreds of Employment Application Forms, Job Application Forms, or other types of Employee Forms can be downloaded online to help you save on time and money and save you from the hassle of having to whip up an Application Form from scratch.

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An Employment Application Form does not generally follow a fixed template and there are no set guidelines pertaining to the details that need to be incorporated within an Employment Form. Hundreds of Employment Application Forms, Job Application Forms, or other types of Employee Forms can be downloaded online to help you save on time and money and from the hassle of having to whip up an Application Form from scratch.

Below are some details that you might want to include in your Employment Application Form

Employee Personal Details

Typically, an Employee Application Form should initially require an applicant to provide essential personal details in order for employers and recruiters to identify him and connect with him afterward. Personal details may include but are not limited to an applicant’s complete name, date of birth, age, address, e-mail address, phone number, and mobile number.

Job Position Applied For

This section of the Employee Application Form enables employers or recruiters to profile an employee into the exact job position he is applying for and inquire if he is wiling to work for the company on a full-time or part-time basis.

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Educational Background

Details about an applicant’s educational history are crucial when applying for a work position because some work positions require the attainment of certain educational levels in order for an applicant to qualify. Senior or high-level work positions, for example, may require an applicant to have a bachelor’s degree while other low-level work positions might not.

Employment Background

An applicant’s employment history is considered to be the most important section of an Employee Application Form because it allows a recruiter or an employer to check on an applicant’s previous and current employers. This way, employers will be able to validate and screen through a candidate’s work background and determine if he is qualified for the job.

An applicant’s employment history also allows recruiters and employers to see if he fits the required number of years of experience. Some work positions, particularly high-level ones or supervisory and managerial positions, typically require an applicant to have at least 4-5 years worth of experience so they can easily assume the position without requiring a long period of time for training.

Providing details about an applicant’s work history also allows recruiters to connect with previous and current employers and ask them about the individual’s work ethics, character, history of misconduct, etc.