Selecting from a pool of applicants can be effectively done by using several documents or forms which can record the applicant’s background and claims. One of the documents that companies and organizations must use for employment selection is known as the employment application form.

Employment Application Form Sample

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What Is an Employment Application Form?

An employment application form is a document which is used by a company to obtain and record the employment details and background of a job applicant. The form serves as a supplemental document to the resume and bio-data forms provided by the applicant during the job interview. Most importantly, with an employment application form, the employer will be able to gather more information about the applicant which are not disclosed in the submitted resumes to ensure a well-rounded selection process.

Hotel Employment Application Form

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Nurse Aide Staff Uniform Employment Application Form

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Restaurant Employment Application Form

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Employment Application Forms in Different Formats

When making employment application forms, the document-maker or the company’s representative who will be making the form must determine the preferred format of the company. The most basic format is in “.DOC” or in word document format which is the building block of the other formats. With an employment application form in “.DOC” or word format, the company can create and modify the form whenever there is a need to update or change the contents and fields of the form.

Employment Application Form in DOC

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On the other hand, an employment application form in “.XLS” or excel format can also be considered by the company. This format can be made using a spreadsheet software application program. If the company plans to use rows and columns for the application form, then this format must be chosen since a spreadsheet software application program already contains cells, rows, columns, and even formulas and other features that the company can make use of.

Employment Application Form in XLS

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Lastly, an employment application form in “.PDF” or in portable document file format can be made by converting the aforementioned formats using online and offline converters. Compared to the other formats, a “.PDF” format shows the printed version of the document and can be accessed using various devices without needing to change or alter the layout to suit a device’s requirement.

Examples of Employment Application Forms

Employment Application and Declaration Form – The purpose of this form is not only to gather relevant information about a job candidate but also to document the candidate’s affirmation or confirmation to the data that he disclosed for his employment application. In addition, the applicant or the candidate will have to provide his health status and criminal background in the application form as well as affix his signature to indicate that he supplied facts and accurate data in the form.

Employment Application and Declaration Form

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Employment Authorization Application Form – The target users of this form are individuals who want to be legally authorized to work at a foreign country or State. Most importantly, an attorney also needs to fill out a portion of the form in order to make the application a legal document. Some of the information to be collected in the form includes the applicant’s reason for applying, the aliases or the other names of the applicant and his addresses along with his citizenship information and his travel information.

Employment Authorization Application Form

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Examination Employment Application Form – Companies who conduct examinations as part of the application or hiring procedure must use this form for their applicants. Basically, the form contains sections for the applicant’s basic data which is followed by a set of questions regarding the applicant’s residence and work history. The educational background of the applicant will also be stated in the form along with the ethnicity, disability, and military information of the applicant to document that the company is offering equal employment opportunities to the applicant.

Examination Employment Application Form

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Government Employment Application Form – This form is intended to be filled out by applicants who are applying for a position in the government or a public service position. There are fourteen items in the form which are to be completed by both the applicant and the employer. The first three sections of the form document the applicant’s desired job position, personal information, and educational and training records. The fourth section identifies the languages that the applicant is capable of speaking and writing while the fifth and sixth sections indicate the driver’s license information and the employment history of the applicant. Other details to be stated in the form includes the availability date of the applicant for his employment, the applicant’s career description, references, next of kin, interests, businesses, and an applicant declaration.

Government Employment Application Form

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Secondary Employment Application Form – Employees in the public sector must complete a secondary employment application form before they will be permitted to apply for another job outside the company that they are working in. The first section of this form is allotted for the details of the employee such as his name, job position, and employee number. The second and third sections are both intended for the employee’s disclosure and declaration about his secondary employment intents. And lastly, in the fourth section of the form, the approval and the reasons for declination from the approval committee of the company will be defined.

Secondary Employment Application Form

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Student Employment Application Form – Educational institutions who open job opportunities for their students must have a student employment application form ready for collecting the data of their student applicants. In the form, the student will be able to state his contact information, job preference, and scholastic involvement. Moreover, questions in lieu of the student’s obtained licenses, conviction records, and military involvement must also be answered by the student in order to complete the form. If the student has been employed before, then he must fill out the work experience section of the form wherein he can disclose the details of his former employers and the reason why he left his previous jobs.

Student Employment Application Form

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Regardless of the variety of employment application forms, employers must conduct verification and validation procedures to ensure that the claims of an applicant or an employee are all true. In addition, contacting the character reference person of the applicant will also help in the verification process and in selecting the right candidates for filling in the vacant position in the company.

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