An employee warning notice form is a type of document that companies use in order to inform an employee regarding his infractions or violations and the corresponding actions to take for him to retain his employment. Moreover, the form can be used for initial warnings up to final warnings which include dismissal of the employee.

Types of Employee Warning Notice Forms

Below are the different types of employee warning form templates that employers and companies can consider using:

Basic Employee Warning Notice Form – The first set of data which will be collected in this type of form would be the name of the employee along with his payroll number, department assignment, shift schedule, and the date when the warning notice was used by the supervisor or employer. Then, six additional sections will have to be filled out by the supervisor which are intended for specifying the type of violation committed by the employee, the other previous warnings received by the employee, the statements of the supervisor in lieu of the employee’s violation, and the actions to be taken for the employee. In order to complete the form, the employee should also indicate his statements in the allotted area as to whether or not he agrees to the statement of his supervisor or employer, then he and the supervisor or employee should affix their signatures in the last section of the form which is intended for documenting that they both understood the purpose of the employee notice.

Basic Employee Warning Notice Form

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  • PDF

Size: 4 KB

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County Employee Warning Notice Form – This form is suitable to be used by supervisors for three different types of warnings or purposes such as for informing an employee about the need to meet the standard of conduct, or to inform the employee about reprimand, as well as to discuss with the employee about the sanction of his actions as the final warning of the company. Furthermore, five sections comprise the form which must be filled out. The first section is for the details of the employee and the name of the supervisor giving the notice while the second section is for the type of warning. The third section, on the other hand, is for the list of actions or misconduct categories. And in the last two sections, the details of the warning and an acknowledgment of receipt must be completed and be signed by both parties and a witness.

County Employee Warning Notice Form

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  • PDF

Size: 949 KB

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Employee First Warning Notice Form – Compared to the aforementioned forms, this document has a layout similar to a formal letter, specifically in its first part where the name of the employee, the date when the notice was sent, and a paragraph regarding the first warning will be stated. The nature of the employee’s infraction, the details of the warning, and an employee acknowledgment statement will also be included in the form.

Employee First Warning Notice Form

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  • DOC

Size: 6 KB

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Tips on Using Fillable Employee Warning Notice Form

Fillable employee warning notice forms are templates which can be filled out immediately by the end-user after it is downloaded and accessed in a device. This type of template is often in PDF format or portable document file format. To effectively use our fillable employee warning notice form, the tips below must be kept in mind:

  • Review the contents of the form: Fillable PDF forms should first be reviewed before it will be given or be provided to the employees of a company. This is to ensure that the contents of the form are relevant to the purpose of the company and that it only collects information which would be useful.
  • Edit the form: The form should also be edited and be customized, specifically if the form already has a company name and logo placed on the header or banner. To edit the form, the document-preparer must access the form using a PDF editor or creator in order to fully change and alter the contents and its layout.
  • Ensure that the entry fields are fillable: The entry fields are elements of the form which are placed beside labels. These fields are intended for collecting the specific data defined by the label. In addition, checkboxes and tables should also be fillable. In the event that entry fields are not fillable, then a PDF creator can be used for making the field function.

Employee Warning Notice Form Sample

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  • PDF

Size: 12 KB

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Employee Warning Notice Form in DOC

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  • DOC

Size: 7 KB

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Fillable Employee Warning Notice Form

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  • PDF

Size: 211 KB

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How to Create an Employee Warning Notice Form in DOC

If a company prefers to use a DOC format as opposed to the aforementioned PDF format, then the steps below must be followed to create an employee warning notice form in DOC from scratch:

Step 1: Open a word processing software application program and prepare a new document sheet.

There are a lot of different software programs which can be chosen by the company depending on the device which would be used. Additionally, the new document sheet’s margin and designs or elements should also be customized.

Step 2: Fill in the header of the document sheet.

The header should have the name and logo of the company as well as the title of the form which is “Employee Warning Notice Form”. These elements should be emphasized in the form.

Step 3: Make labels and entry fields for the general information of the employee and the name of the employer.

In this section, the employee’s name, job title, designation, and the name of the employer or manager who will be using the form, the date when the warning was issued, as well as the type of warning given should be documented.

Step 4: Create two tables for enlisting the types of violations and for documenting the employee’s previous warnings.

The first table must have three paired columns which will be for indicating the violation type of the employee while the second table must have six columns and four rows. In the second table, the first column will be for the warning frequency which is then followed by the warning types in the second and third columns, the date of warning in the fourth column, the violation detail in the fifth column, and the name of the person giving the warning in the last column.

Step 5: Place text boxes for the statements of the employer and the employee.

The text boxes should be large enough to cater to each of the parties’ statements regarding the warning.

And lastly, the list of possible actions to be taken along with signature lines should be placed as the last part of the form. Once the form is done, it should be saved in its default DOC format in the company’s designated file folder.

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