Verification of one’s employment history and status is essential when hiring someone for a particular job position and approving one’s loan application. Institutions resort to background checks because trust is a rare commodity these days. People today would readily throw away the rule book to get what they want. Institutions use Employee Verification Forms to mitigate such extreme forms of dishonesty.

What are Employee Verification Forms

Employee Verification Forms are verification forms that are used to verify a person’s employment history and current employment status. These forms detail information such as Job start and end dates, job position, Salary, and Reasons for termination (if applicable).  Employee Verification Forms are used by Employers, Financial Institutions, and Government Agencies to ascertain a person’s trustworthiness in his declaration regarding his employment status.

Employee Verification Forms Samples

As said, Employee Verification Forms are forms that are used to verify a person’s employment history and current employment status. These forms are fundamentally useful when applying for a job, loan application, and availing for government services. Listed below are Employee Verification Form Samples that you can download for free and immediately use for submission.

Employee Verification Form Sample

Details
File Format
  • PDF

Size: 25 KB

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Employee Verification Form for
Tenant

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File Format
  • PDF

Size: 21 KB

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Sample Housing Application Employment Verification Form

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File Format
  • PDF

Size: 94 KB

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Employee Verification Request Form

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File Format
  • PDF

Size: 151 KB

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Employment Verification Form for Housing Application

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File Format
  • PDF

Size: 490 KB

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Housing Application Employment Verification Form

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File Format
  • PDF

Size: 51 KB

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Housing Authority Employment Verification Form

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File Format
  • PDF

Size: 167 KB

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On‐Campus Employment Verification Form

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File Format
  • PDF

Size: 383 KB

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Employee Training Verification Form

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File Format
  • MS Word

Size: 7 KB

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Importance of Employee Verification Forms

Employee Verification Forms are used by Institutions such as Corporations, Banks, Credit Companies, Government Agencies, and Academic Institutions. These forms are used mainly for purposes of verifying the truthfulness of information declared in one’s application form.

According to statistics, 4 out of 10 people lie about their employment history for their application to be approved. This phenomenon are caused by a variety of reasons, with concealment being the most common of them. Verifying the truth of the information declared by the person significantly affects the business of an institution. Listed below are two reasons why employee verification is vital to companies and institutions.

1. It Prevents Mistakes and Disasters to an Institution. Employee verification prevents looming disasters and mistakes from happening. For example, hiring the wrong guy for the job or approving a credit application without verifying the truth of a person’s claims will negatively affect the company to a greater degree. Employment Verification tells you everything that you need to know about the person concerning their professional qualifications or their ability to pay.

2. The Benefit of Getting More than What you Asked for. Knowing an individual’s employment history sometimes surprises you with information that you weren’t expecting. Employee verification might show you a list of qualifications and skills that far exceeds the expectations you have for the person. It may also show you well-desired qualities that are needed by the organization.

How to File an Employee Verification Form

Knowing the use and importance of verifying the information that an applicant declared could significantly affect the fate of a business. With that said, every business and institution needs to gauge an applicant’s trustworthiness by way of employee verification. Below are the steps on how to file an employee verification form.

Step 1. Secure an Employee Verification Form

The first step in the process is to secure an Employee Verification Form. Such forms can be procured by downloading them online. You can download your Employee Verification Forms here from a list of Sample Employee Verification Forms above. Those Sample Employee Verification Forms can be downloaded for free, ready to use, and print.

Step 4. Use the Right Editing Software

In filling out the form, make sure to use editing software that corresponds with the file format that the form came with. Using the right editing software enables you to maximize the possibility of producing high-quality output. Having an output of excellent quality will affect the clarity of information written in the form.

Step 2. Fill Out the Form

After securing the form, fill it out immediately. Like your job application form, Employee Verification Forms will typically ask for your personal information such as name, address, contact details, and social security number. Aside from that, it will also ask for information about your employment history like job positions, job start and end dates and current employment status. Sometimes, some spaces are intended to be filled out by your employer. In cases as such, it’s better to leave that section as it is and have it filled out by your employer after you’ve printed it.

Step 3. Print the Form

After filling out the form, have it printed right away. You can print your completely filled-out Employee Verification Forms using your home, office, and commercial printers. It is vital to have a hard copy of your Employee Verification Form for two reasons. First, the validity of the information when using online forms will always be questioned. Second, some Employee Verification Forms have sections that are intended to be completed by your employer. Also, printing your Employee Verification Forms allows you to have multiple copies that you can use in the event of making errors in filling out those forms.

Step 5. Sign and Submit the Form

Sign the form right after printing it. Like income verification forms, you must sign the right after printing it. Putting your signature means that you’re confirming that the information that you wrote on the form are true and correct. Aside from signing the document right after printing it, present the printed form to your employer, some Employee Verification Forms include sections for the employer to complete like those mentioned in the previous steps. After you have accomplished the steps in this section, submit your completed Employee Verification Form to the company or institution that you’re applying for.

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