The Human Resources Department is an integral part of any company or organization because they are the glue that keeps employees and employers together. Apart from recruitment, setting up policies, conducting orientation programs, and what-not, the Human Resources Department also handles a ton of paperwork and documentation.
Documentation is a vital aspect of the Human Resources Department for them to keep track of employee records that are pertinent to their employment, their work performance, identity records, and other relevant and sensitive information.
Employee Activity Report Template
Employee Incident Report Form
Employee Accident Report Form
Employee Injury Report Form
Employee Report Form in PDF
Employee Absence Report Form
Employee Report Forms allow Human Resources to collect data and to properly document it in order for them to store or provide information in an organized manner. Below are examples of forms or documents that are utilized by Human Resources to gather information about an employee:
Incident Report Form
An Incident Report is just as it sounds. It is a document that describes an incident or an unanticipated event that might require an investigation process and an analysis of the event that has occurred. The rule of thumb is that an incident report should be processed if there is a client complaint, an error done at work, malfunction of equipment, or an injury. An Action Report Form is then created to determine the action done pertaining to the incident.
Employee Expense Report Form
Employment Reporting Form Example
Employee Exposure Report Form
Food Employee Reporting Form
Employee Report Form in Word Format
Absence Report Form
Absence Report Forms are to be utilized when an employee is absent from work due to sickness or accidents. Most companies implement strict rules in notifying supervisors that they will not be able to report to work. This allows the manager to file an Absence Report. An Absence Report enables the company and the manager to be well aware of the expected duration of an employee’s absence, options to work from home, how to contact the employee, and any ongoing work that needs to be taken over by a colleague. Other than being able to provide options to accomplish an absent employee’s task, Absence Reports also allow the management to provide counselling and rehabilitative support.
Expense Report Form
An Expense Report is a report that tracks the expenses incurred in the process of performing necessary job functions, such as gasoline expenses, meals, parking, and lodging. Through an Expense Report, employers or managers will be able to track the expenditures of an employee together with an attached receipt to support the details listed in the form so that a manager can double-check and compare the cost indicated in the form with the cost on the receipt. Once the total expenses have been assessed and confirmed, a bookkeeper can then issue a check to reimburse the employee.
Employee Performance Evaluation
An Employee Performance Evaluation is a process wherein the management evaluates and provides feedback regarding an employee’s work performance for them to assess an employee’s strengths, weaknesses, achievements, and abilities. This allows employers to provide necessary steps for improvement or can be used as a basis to promote an employee or increase compensation packages. An Evaluation Report Form is typically used when conducting these types of evaluations.
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