Employee reimbursement forms are documents that companies provide to their employees who will be requesting for repayment to any service or goods that they paid for in lieu of a company-related activity. The reimbursement form which will be filled out by the employee should be accompanied by receipt forms and other documents which will prove the employee’s purchase and payments.

Types of Employee Reimbursement Forms

Companies should know what specific employee reimbursement form they will need to use for their employees. Below are some types of employee reimbursement forms which can be downloaded and customized by companies:

Employee Cell Phone Reimbursement Request Form – Employees who paid for additional phone charges to make calls for the company’s benefit will be the ones who will be using this type of reimbursement form. Specifically, the form will document the details of the cell phone use of the employee such as the actual percentage of time when the phone was used for business, the amount of the monthly standardized reimbursement for the phone, and the total amount of the charge paid by the employee. In addition, the last part of the form contains an employee certification statement which must be signed by the employee to document his affirmation to the accuracy of the information in the form as well as to document his agreement to the instructions, requirements, and guidelines set by the company in lieu of claiming cellphone reimbursements.

Employee Cell Phone Reimbursement Request Form

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File Format
  • DOC

Size: 5 KB

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Employee Expense Reimbursement Form – Compared to the aforementioned type of employee reimbursement form, this document can be used for several varieties of reimbursement claims ranging from mileage reimbursements, meal reimbursements, up to accommodation reimbursements. The form is comprised of six sections. The first section is for the name, identification number, and department unit of the employee as well as a short description of his claim. The second section is intended for further descriptions about each purchased item, the reason for the purchase, the foreign currency amount or price of the purchase, and the total price of the purchase. On the other hand, the other sections of the form document the claims of the employee, the details of the charge claim, the declaration of the employee, and an approval section for the expense claim of the employee.

Employee Expense Reimbursement Form

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  • DOC

Size: 25 KB

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Employee Mileage Reimbursement Form – This form can only be used for claiming vehicle mileage reimbursement claims. The information which will be collected in the form would include the date when the vehicle was used, the name and address of the employee’s medical provider, the overall number of miles the vehicle traveled, and the general information of the employee.

Employee Mileage Reimbursement Form

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  • DOC

Size: 144 KB

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Employee Transportation and Parking Expense Reimbursement Form – Companies who reimburse their employees’ parking expenses should readily have employee transportation and parking expense reimbursement forms onhand. In the form, the employee who will be claiming the reimbursement will be able to disclose the details of his expenses as well as the name and address of the parking service provider.

Employee Transportation and Parking Expense Reimbursement Form

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  • PDF

Size: 62 KB

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Employee Tuition Reimbursement Form – Employers or companies who offer educational assistance or financial aid for continuing education to their employees will need to have this type of form prepared. Specifically, an employee tuition reimbursement form will have to be filled out by the employee who is studying and has paid for his tuition fees. In the form, the details of the employee’s course, as well as the workshops that he attended for his education, will have to be stated along with the signature of the approval of the company and the approved amount for the tuition reimbursement.

Employee Tuition Reimbursement Form

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File Format
  • DOC

Size: 91 KB

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Employee Reimbursement Form Tips

When making employee reimbursement forms, the tips below must be noted:

  • Keep the layout of the form simple. With simplicity, the form will be professional looking especially since it is intended to be used in a company. In addition, simplicity should not only be limited to the arrangements of the contents but also the colors and designs or the elements to be placed into the form.
  • Include instructions and guidelines. The instructions should be specific and must include guidelines for the employee to follow in lieu of filing his reimbursement request. Furthermore, it is more effective if there are instructions at each start of each section to ensure that the employee will be guided accordingly to complete the form.
  • Create the form in varying formats. The most common file formats to consider using when making employee reimbursement forms would be the “.PDF” and the “.DOC” formats. If the intent of making the form is to acquire and receive reimbursement submissions from employees online or via email, then the format to use should be the “.PDF” format while the other format is best suitable for companies who prefer printed and physically filled out forms.

Employee Reimbursement Form Sample

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  • PDF

Size: 106 KB

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Employee Reimbursement and Invoice Request Form

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  • PDF

Size: 185 KB

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Why Use Our Employee Reimbursement Forms?

Although there are other websites which provide documents and reimbursement forms, most sites require payments and subscriptions to be made before a file can be downloaded. However, in our site or in SampleForms, the documents are free which means that each form offered in the site can be downloaded and be used easily. The steps to using our forms are as follows:

Step 1: Choose and click the download button beside the form’s image.

Above the download button is where the form’s file format type will be stated as well as the file size of the form to be expected when it is downloaded.

Step 2: Extract the downloaded file.

Our forms are compressed or placed in a “.ZIP” file which protects the form from being corrupted during the download and transferring of the form from the cloud to a device, as well as minimizes the file size of the form for faster downloading.

Step 3: Edit and save the form.

Before the form will be used in the company, its contents should first be reviewed and edited to fit the company’s needs and preferences, as well as to incorporate the company’s banner, name, logo, and other relevant information into the form.

Employee Reimbursement – Corporate Card Payment Form

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File Format
  • PDF

Size: 167 KB

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Employee Reimbursement Request Form

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File Format
  • DOC

Size: 5 KB

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Employee Travel Expense Reimbursement Form

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File Format
  • DOC

Size: 9 KB

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Lastly, even after the form is downloaded, it should be updated periodically along with the other documents that the company will be using for its reimbursement process.

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