Discipline is an integral aspect in the workplace that helps supervisors and ensures that employees adhere to the company rules and regulations that have been established. Implementing discipline at work enables employers and supervisors to correct behavior that is considered to be unacceptable and to maintain good conduct within the company.
Discipline can come in several step-by-step processes, which usually starts with a verbal warning, followed by a written warning, suspension, and then termination. These disciplinary measures are usually conducted with the aid of an Action Form, Employee Disciplinary Action Forms, or Employee Action Forms. Our free and downloadable Action Forms are easily accessible and can be quickly printed out for your convenience.
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Employee Discipline: A Step-by-Step Process
Employee discipline can be a tedious and unpleasant process. However, disciplining employees is integral in the workplace because it helps correct behavioral issues among employees and can help increase their productivity.
Structuring a strategically designed policy on disciplining employees matters because it helps avoid wrongful termination, which can lead to lawsuits, and sets proper expectations and consistency among employees, managers, and HR personnel.Below is a list of due process steps commonly implemented in the workplace in the event of misconduct or bad behavior.
Verbal Warnings or Oral Reprimands
Verbal Warnings are an informal type of disciplinary action and are usually the initial step taken when an employee has committed a misconduct, an improper behavior, or displayed poor performance. Oral Reprimands help to call out an employee for an improper behavior and are usually a form of warning so that the behavior or the misconduct is not done again; otherwise, recurring actions could escalate to a higher level of disciplinary measures.
Verbal Warnings usually progress to a Written Warning when an employee does not respond to an oral reprimand or shows further issues with behavior, misconduct, or performance. Written Warnings typically put into detail the exact offense done by the employee and action plans that are set to correct those issues. Written Warnings also indicate the consequences that will happen if the employee fails to correct his behavior. Written Warnings should be duly signed by the offending employee, a witness, a human resources manager, and the offending party’s direct supervisor.
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When an employee fails to improve his performance or his behavior, supervisors will eventually have to implement a final documentation or a warning. Final Warnings serve as the final straw in calling out an employee’s poor performance or misconduct and that if he fails to improve, he will soon have to be suspended or terminated.
Suspension without pay is a form of disciplinary action usually imposed upon employees who are at the stage prior to termination or may have displayed a form of behavior that threatens the safety and well-being of the company or its employees. Imposing suspension upon an offending employee creates a big impact on his lifestyle and helps him realize and ponder deeper into the graveness of his actions.
If a suspension and a final warning do not seem to provoke an employee to improve, then disciplinary measures could result to termination. Terminating an employee should be done with proper documentation and an explanation as to the exact reason for his termination.
Implementing discipline and imposing disciplinary actions in the workplace helps to create a safe and secure environment for employees, weeds out workers who are not serious about following the set rules and regulations, and promotes productivity in the workplace. Although discipline can be a trying process, it is absolutely necessary. To avoid lawsuits for wrongful termination, HR Personnel or supervisors must document all the disciplinary measures done for the employee’s improvement.Using our downloadable and printable Disciplinary Action Forms can help you properly document your staff’s records pertaining to poor performance or misconduct.
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