An immediate resignation letter is a formal letter sent to the employer detailing the immediate resignation of the employee. Ideally, an employee has to render at least 30 days of service to the company to give them enough time to look for a replacement. But for this letter, the employee requests to render for less than 30 days or immediately after the submission of the letter. This letter is also referred to as a notice.
A resignation letter requires you to carefully to end things on a positive note despite your leaving. We have gathered tips below to help you out:
1. Detail Why You Are Leaving
Start the letter by notifying your employer that you are resigning from your position. You may include reasons such as family emergency/emergencies, medical reasons, and other personal circumstances that will support your urgent resignation. However, state only what you are comfortable divulging. Include the last day of your resignation to prepare your employer to look for a replacement.
2. Keep Your Emotions at Bay
Sometimes, employees leave because of their resentment towards their supervisors or managers—but you don’t have to disclose this. Keep your emotions at bay still by thanking them for the personal and career growth that the company has provided you prior. Keep the letter short and positive.
3. Offer Assistance with the Transition
If you have more time to spare, then offer assistance with the transition. Your employer may not be able to fill in the gap you’ll leave, which means your teammates or coworkers will have to work as twice as hard. Offer any help as much as you can to help ease the transition, assuming you have as much time as possible.
4. Reread the Letter
Reread your letter over and over again for any subtle errors. Grammatical errors and typos may have you misunderstood by your employer. Better yet, have a friend read your letter and weed out the unnecessary statements. You opt to be clear, concise, and correct.
Add your contact information in case your employer needs to get in touch with you. This will pertain to your last pay, character reference, and other things related to your employment. Include both your contact number and your email address.
6. Deliver It Personally
Deliver the letter personally once you have printed it. It’s something that will give an amicable and respectful impression to your employer. Personal delivery is professional, appropriate, and it radiates seriousness. Plus, you get to discuss with your employer about your departure and request for character references for future employers.
Frequently Asked Questions
Yes. It is okay to resign immediately as long as you have provided proper notice. Doing so will give the team ample time to look for your replacement. Usually, an employee has to render at least 30 days’ notice, but for this type, the employee has to render lesser days or none—depending on the reason.
Can I submit my resignation letter by email?
It depends on your company’s policy. If your company allows, you can also provide a printed copy of the resignation letter for your employment records. But if not, provide a printed letter. Your employer will greatly appreciate a printed letter that is delivered personally. Use this opportunity to talk with your employer regarding your departure.
What do I say in my resignation letter?
First, you want to tell them about your resignation and the reason for it. It’s okay not to go into detail if the reason is too personal to disclose. Second, provide the date of your departure. Third, is to thank them for the opportunity and the assistance they have given you. Fourth, offer assistance with the transition. Deliver the letter personally to your employer afterwards. But before you create your letter, be prepared and make sure you have found a new job already or else you will be in a heap of trouble.
What would be the best reason to resign?
One of the best reasons to resign is an illness. Regardless of whether you or a family member is sick, illness is always a legitimate reason to resign. However, there is a Family and Medical Leave Act that you may take advantage of. Consult with your company to tackle this. But, before you resign, make sure your insurance coverage is still intact.
Do I have to give a reason for resigning?
No. You do not need to give a specific reason for resigning. But you may be asked by your employer why. You can state financial problems, medical reasons, family reasons, or any other personal circumstances.
Leaving is bittersweet to many—and a relief to some. Whether you belong to the first or the second, it’s worth ending things on a positive note. In the corporate world, you need to be as respectful and professional as much as possible—even if everything seems to test your patience. That is why some employees opt to send a notice through an immediate resignation letter. You do have a choice to go absent without leave, but it’s disrespectful and inappropriate for the company who took a chance on you. This letter informs your employer that you are to depart immediately for reasons that need your swift attention.