What is a Board Resignation Letter?
A board resignation letter is a formal notice addressed to a board or a director disclosing the member’s or employee’s intention to quit. This letter follows the same format as the typical resignation format. Since becoming a board member is a job title with heavy tasks and responsibilities at stake, this letter has to follow specific procedures that the company set to aid the transitioning of the particular job position.
How to Write a Board Resignation Letter?
Resignation is voluntary, but if the resigning board member still has duties and liabilities to fix, the board or the director may not approve the resignation letter until further notice. Despite this probability, the author of the resignation letter must ensure that he or she has delivered the letter’s purpose appropriately. If you have plans to resign as a board member, you may refer to the steps below as your guide in preparing and writing your board resignation letter.
1. Start with your Header
Unlike other letters, the resignation letter must have an addressee. In this case, an accurate header is a must. Usually, the title consists of the addressee’s necessary information. But in this case, this contains your information as well. In typical instances, the resigning individual will personally hand the resignation letter to the board or the director.
2. Expound your Intention
Resignation letters should be short and straightforward. The body of this letter comprises two paragraphs. First, this part states the intention to resign, then the position, the company, and the effective date of resignation if not for immediate dismissal. Second, this portion explains the purpose described above. You present your grounds for resignation. Some resign because of unfair treatment or else leave it for personal reasons. Moreover, a survey from Statista on why Americans quit from their job falls on salary with 25% as the primary reason for resignation.
3. Add your Conclusion
This may contradict how people sensationalize resignation letters. But you have to leave a positive note in the resignation letter through the conclusion. Also, you may refer to help on how you can aid throughout the resignation process. You may thank the employer for trusting you for the position and wish for future endeavours when fate opens doors. Lastly, you include letter closings such as but not limited to sincerely, regards, yours truly, respectfully, and best regards.
4. Review your Letter Before Sending it Out
As said, resignation letters are formal notices that represent you on behalf of your intention for resigning. But before you send out this letter to the director or other board members, you review the letter first for possible mistakes. Also, it is necessary to affix your signature at the bottom part of it. If you’ve entered the establishment with a great impression, leave it lasting with your resignation letter.
Is a letter of resignation mandatory?
Resignation letters are not mandatory for all companies. However, it is already a practice that employees formally resign from a job through the resignation letter. On the other hand, for documentation and formality purposes, resignation letters are essential. Lastly, resignation letters are necessary for both involved parties to keep ties in between despite the decisions for departure.
Is it necessary to give two weeks’ notice on my resignation letter?
You give notice to your employer about your resignation as possible. Companies have their own notice policy for resignation. Two (2) weeks is the standard practice that companies follow but exempts when the situation is already untenable.
Do I need to disclose my reason for resigning entirely?
Your resignation letter should clearly state your intention for resigning. Providing reasons for leaving depends on what extent you can provide. Just a brief explanation will do. The employer will decide whether or not to let you resign immediately, but in most cases, it’s the former.
What things should I leave out when asked about my resignation?
Naturally, some jobs that you are working on do not fit with the expertise and the value you expected from it. However, it’s not advisable to disclose your discontent and borderline anger in the letter. You may state your general but not to the point of bragging things out in order.
Resigning from a job is a hard thing to decide. However, if the decision calls for a need, the employee must follow the procedure that the company set for the resignation processes. One important thing to provide is the resignation letter. The resignation letter serves two purposes; it sets you free and prepares you for the upcoming opportunities outside the company.