Applying for government agencies, insurance programs, or accounts at a financial institution, the individual is usually required to show proof of your residence. If for some reasons, you are unable to do so, do not panic. There is a way for you to show a proof of your residency without stressing it out. One of those ways is through an Affidavit of Residence – Employer Verification–it is where the employer proves that their employee, the individual seeking proof, lives where they claim. It is an acknowledgment that the individual is a resident of the state or a specific mailing address. Read More
What is an Affidavit of Residence – Employer Verification?
An affidavit of Residence – Employer Verification is a proof of residency letter from the employer. This is drafted by the employer of the applicant to verify the individual’s address in a specified address at a specific period of time. Usually, this can be requested from the employer if the individual is currently employed at the time that this letter or document is required. Often, this legal document is used to establish residency requirements of the individual for a driver’s license at the Department of Motor Vehicles. But it can also be used as proof for applications such as bank accounts and government benefits, taxation, in-state tuition, child support verification or for immigration and other legal purposes.
How To Write A Affidavit of Residence – Employer Verification In Five Steps
Although there are templates online that are ready for download, drafting one from scratch will make the document more focused and specific to its purpose. To start writing one, simply take these five easy steps.
Determine the Residency Letter that you need to write
The condition underlying your affidavit of residence largely determines the information that it contains. Knowing the purpose of the letter will make it easier for you to write the specific purpose that it needs to fulfill.
Provide pertinent affiant information and write the statement of truth
It is important to identify the affiant at the beginning of the affidavit. As this is an affidavit of residence – employer verification, the affiant should be someone who is authorized to represent the company that the individual seeking proof works for. Details such as the representative’s full legal name, position held in the organization, and company address must be indicated in the affidavit.
Draft the statements of facts
Having determined the purpose of your affidavit, you may now start with your draft. Make sure that you use formal language and all information you include in your document is verifiable and accurate. Your statement of facts should take cognizance of your current situation and could be backed up with evidence when called upon to do that. You don’t need to embellish your statements with exaggerations. Be direct to the point and state in the facts as it is.
Attach evidence of residency as needed
The author of the affidavit of residence should also attach any documents that can further support the residency claim of the employee. It is recommended that the most recent and updated documents are used as much as possible. These attachments will help verify various pieces of information that were included in the affidavit to be true and correct. This could be in the form of payslip/paystub, the employee’s company ID, or the W4 form of the IRS. If some of the documents do not have an official title, you can describe it using the subject matter of the document and the date it was issued.
Execute the affidavit by appending the relevant signatures and notarize when required
After drafting the affidavit, the employer or the company representative must append the document with their signature along with two other witnesses. If the document needs to be notarized, they must take the form to the notary public or someone authorized to administer oaths. The affidavit will only be valid once it has been signed by all parties.
What does an affidavit of residency – employer verification need?
Generally, a proof of residency from the employer needs the following information:
Employer details such as the company name and the representative of the employer.
Date of writing the form and when it was signed. The affidavit must contain the date, otherwise it will be deemed as invalid.
Statement of Knowledge of the employee’s employment status with the company and their current address as verified by their internal documents about the employee.
Additional information about the employee’s character to serve as reference, if needed.
Signature of the employer or the representative in the presence of two witnesses and notarized by an authorized officer of the court.
In what situations can an employee request for an affidavit of residence from the employer?
There are several instances where an employer can verify the address of an employee through an affidavit of residence. These situations are:
As a requirement in opening a bank account or taking out a loan.
Applying for school admission or other educational institutions.
Getting driver’s license of registration certificates
What happens if the affidavit of residence is not notarized?
There are instances when relevant signatures would suffice. However, there are certain circumstances that require a notarized document. Without a notary public’s signature, the form will be invalid and will not be accepted.
Aside from employers or their representatives, who else can write an affidavit of residence on my behalf?
Landlords can write a proof of residency that the individual currently lives within the premises that they manage for a specified period of time.
Family members like parents can also write an affidavit of residence on your behalf and attest that their child/children lives with them in their homes.
Individuals seeking proof of residence for their application in banks, government benefits, and other purposes such as It can also be used for bank and utility services, may ask their employers to provide them with an affidavit of residence – employer verification. With proper appendages, this document is legally binding and valid and admissible in court or any institutions that require it.