Recommendation letters are not just useful for job seekers. These professional letters can also help employees get a job promotion. Aside from building their competence and confidence, a written recommendation ensures the applicant’s advantage from the other applicants. You may be asked to write a promotion recommendation letter for a colleague more than once. That is why it is crucial to learn this letter’s fundamentals. This article tells you what an author should include in a recommendation letter and how to write it comprehensively. Read More
A promotion recommendation letter is also known as an employee’s character reference. A colleague usually writes this document to vouch for another employee’s character, which will strengthen their chance of being promoted. This letter is formal, and this means it has to contain factual information from the author’s necessary details down to the applicant’s qualifications. On top of that, it emphasizes the employee’s most desirable traits. Like most letters, a promotion recommendation letter has an introduction, body, and conclusion. Furthermore, a strong character reference requires a writer who can tell a story of the applicant’s work ethics, behavior, and skills.
How Do You Write a Promotion Recommendation Letter?
Writing a recommendation letter can be a challenging task. But the right tools will help you get through it. Also, finding the right words to say is hard, especially if you do not know what to include in the letter. Your way around this is to start an outline or download a letter template. Our website offers various ready-made promotion recommendation letter templates that are available in Microsoft Word and PDF file formats. You do not need to start from scratch because our stencils are editable in different applications and software. Plus, here are some useful tips for writing a promotion recommendation letter:
1. Keep a Positive Tone
If you are to write a recommendation letter, whether for a colleague or subordinate, make sure it exudes positivity. That is why it also important to graciously decline if you are uncomfortable with saying positive things about the candidate. This will benefit the applicant in the long run because it gives them the chance to find a better advocate who can vouch for their character. Anything you write in the letter can make or break the applicant’s career. You can even include core personality traits that are essential to the company’s culture, such as teamwork, sense of humor, and determination.
2. Acknowledge the Author
Ideally, a recommendation letter starts with a salutation. Afterward, continue with the purpose of the writing. Include an introduction about yourself as well as the applicant. It is helpful to indicate your relationship with them, too. This way, you can emphasize the significance of your role as the author and your job in writing the letter. Providing this will give the document more merit and accountability. And, it will enhance the interest of the document. Keep a strong introduction because it catches the reader’s attention firsthand.
3. Specify the Recommendation
Next, elaborate on your support in the body. Explain why the applicant should get the promotion and support the claim by emphasizing their work ethic and skill set. Composing anecdotes and examples are useful in proving your points as well. You can even include the project, course, or assignment the requester excelled in most. The bottom line is to focus on your colleague’s qualifications rather than covering irrelevant details that would not strengthen the document’s interest.
4. Be Mindful of the Job Description
There are several reasons why an employee gets a promotion. It could be their outstanding performance at work or to backfill vacant job position. Either way, it shows a good sign to step up and prove that you can fulfill the responsibilities of a new post. In writing the recommendation letter, make sure it matches the employee’s abilities to the new job requirements. You can even ask for the applicant’s job description and resume to study critical points for the job listing. If a recommendation letter contains important information about the requester, it is likely to get the promotion.
5. Include Contact Details
Lastly, conclude the letter. This is a crucial part of the document because it summarizes the recommendation. Take note: a conclusion only contains three to four sentences. It should not go beyond that. Hence, make a well-rounded and honest circle of thoughts by restating your support for the applicant. Start the sign off by saying, “In summary” or “Accordingly.” Moreover, provide your contact details in case the receiver has further questions regarding the endorsement. Making yourself available shows that you have faith in the requester’s abilities, which makes a good impression on the reader.
Frequently Asked Questions
Do you need to sign a recommendation letter?
Signing the recommendation letter is not compulsory, especially for electronic letters. On the other hand, the author’s sign signifies authentic and truthful references. In the United States, it is a custom to sign a recommendation letter. This practice has not shifted yet, and it is best to keep doing it as expected by many recipients.
What is the format for the letter of recommendation?
The main parts of a recommendation letter are introduction, body, and conclusion. Although creativity is not much needed in writing this letter, it should contain anecdotes and examples to make it efficient. On top of that, the author should paint a picture of the requester’s traits. Instead of telling, they should show the receiver why the applicant deserves the promotion.
How do I give a recommendation?
A recommendation letter is essential for job promotions. However, if it is not required, you can skip writing the letter. But, it does not mean you cannot send one to your employer. Writing a recommendation letter is a choice you have to make. If making one gives you a lead from the other applicants, then it should be on top of your list. As a candidate for a new job position, a recommendation letter will help the employers get more sense of your skills.
An employee needs to work hard to get a promotion. It could take several years of determination before they get the most coveted prize. A promotion recommendation letter from your colleague can give you a higher chance of landing into a new job position. That is why it is essential to focus on your work ethic and skill set because it will move you to a higher job position. If you are hesitating to write a letter, there are ready-made templates available for your convenience.