Payments do not only limit to cash. If you have noticed, there are several ways you can distribute money. Regardless of the purpose, you will always have a process to follow. One of the usual methods used are checks. These small check papers allow you to transfer money to accounts or banks with accurate information of the recipient. But you can’t easily present a check for payment without proper procedures. You still need to request payment checks for you to use them legally. For you to learn more about check request forms, you can read further in this article to guide you.
What is a Check Request Form?
A check request form is an official form used to request payments from vendors when service invoices are not available in a transaction. This official document is useful when the payee purchased something in bulk or in a big amount. Check request forms are usually not processed when there is an existing purchase order.
FREE 10+ Check Request Forms in PDF | MS Word | Excel
Here are a few sample check request forms in PDF format you can use as references in filing your very own check requests.
1. Sample Check Request Form
2. Simple Check Request Form
3. Payment Check Request Form
4. Check Request Example
5. Check Request Form
6. Printable Check Request Form
7. Official Check Request Form
8. Check Request Sample
9. Reference Check Request Form
10. Duplicate Check Request Form
11. Check Payment Request Form
Types of Check Request Forms
There are various types of check requests you can process. It can either be for your business or personal obligations. You must keep in mind that different check requests have different requirement processes. To give you an overview, here are some of the usual check requests processed.
Honorarium Check Request Form: This document is a check request to pay compensation for a particular program. Requesting an honorarium check includes the letter of agreement or contract that states the approval of the method of payment.
Reimbursement Check Request Form: Before an employee can get reimbursement, others still need to request checks for proper procedures. Just like other requests, you must attach the corresponding receipts, order forms, and other proof of purchase.
Service Check Request Form: Service rendered can also have check requests. This application form involves contracts and invoices as backup documents to support the check request process. Service check request is one of the frequent check requests processed.
Student Check Request Form: You may also process a check request for educational purposes. This document usually involves student school fees, allowances, or scholarships that you can pay using checks. This check should reflect the student’s ID number and full name to have a smooth process.
These are only some of the frequent types of request forms processed. Check requests may extend to purposes such as payrolls, refunds, and many more. It has the same process but varies in the backup documents you need to prepare.
How to File Check Request Forms
Filing check request forms may sound challenging, but you only need to follow a few rules to have smooth processing. There are different procedures and requirements required for the request process. For you to successfully process your check request form, you should be aware of the methods for your particular check. To help in filing your application forms, here are a few tips and steps you can follow for a smooth process of requesting checks.
Step 1: Know the Purpose
Before you file the request, you must know the purpose of your checks first. Are you requesting checks for an honorarium or rendered services? You must determine the use of the payment checks so you can file accurate details on the form you are seeking. You also need to follow the legal procedures to get your request checks approved and processed right away.
Step 2: Grab a Check Request Form
You can get a check request form on the Official Business site for you to fill out. Make sure you have typed everything in the request form to avoid getting the request processing delayed. Bear in mind that you won’t need a check request form if you have processed a purchase order. Having both check requests with an invoice and an existing purchase order will duplicate your application.
Step 3: Fill in the Essential Details
Just like mentioned earlier, you must fill out everything in the form. You must know the essential details like the name of the payee, the vendor’s company name, both receiver and sender’s address, the amount paid, and the services or products purchased. If it is the first issued check for that person, you must provide an identification number or social security number. Just make sure you fill out everything the form for a smooth process of your request.
Step 4: Attach Backup Documents
There are different requirements need in each type of check you are requesting. You must attach backup documents to support your check requests. Usually, these requests require backup documents like invoices, registration forms, order forms, and contracts to show what are the purchased products, order numbers, and the overall expenses. For instance, you are requesting checks for an honorarium. You must provide a letter of agreement to support your check request form. The same goes for services, but with the corresponding invoices and order forms.
Step 5: Be Aware of Processing Timelines
Once your request form is filled out and approved, you should send the application form to the accounts payable department right away. You need signatures from authorized people to accept the amount reflected on the request form. Always remember to submit everything required to prevent your request from being returned for reviews. Incomplete or unreliable request forms are not entertained and will be returned, causing your request process to delay more. Approved check request forms will be received five business working days after the request is filed.
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