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Payments done using a check or multiple checks are just one type of payment methods used in daily business transaction. The other payment methods that are used in paying transactions are cash, credit cards, and online payments.

For small businesses, customer payments are done in a ‘cash only’ basis soon as their request forms for orders are transacted. For a business firm or corporation, payments can be done by accepting and requesting for checks. The usage of request forms are very common in businesses. For example, customer request forms are used to take requests provided by customers. Further on this article, you will be oriented on how and when check request forms are most likely to be used.

Student Check Request Form Samples

Student Organisation Check Request Form

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  • PDF

Size: 112 KB

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Student Activity Fund Check Request

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  • PDF

Size: 259 KB

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Duplicate Check Request

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  • PDF

Size: 150 KB

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Student Organization Account Payment Request

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  • PDF

Size: 156 KB

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Record Check Request Form

Certified Record Check Request

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  • PDF

Size: 91 KB

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What is a Check Request Form?

A check request form is also referred to as accounts payable. Checks are often requested for payments from different types of services that are rendered. An example of which is either for reimbursements or refunds, donation requests, awards, project requests, and/or payments requests for vendors or for specific person. Specifically, check requests are for payments, reimbursements, replacements or for duplication.

Responding to a Reference Check Request

A reference check is commonly used by an employer who does reference checking of their applicants by contacting several references as indicated in the applicant’s application form. One of the contacts used by the applicant as reference is his/her former employer.

A reference check includes the job title or position, the employment period dates of when the applicant has started and ended, the performance of the applicant at his/her former employer company. The purpose for this reference check is to get more information or insights regarding the applicant’s qualifications, performances, skills and values, etc.

The following are some of what the managers should do in responding to a reference check.

  • provide all the necessary information that are applicable and true
  • state facts regarding the employee’s performance, the positive and the flaws he or she has
  • give the scenario/s of when the employee had performed well and when he failed
  • honest answers are most appreciated by the reference check requester

Church Check Request Forms

Faith Community Church Check Request

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Size: 29 KB

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Church Check Request

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Size: 7 KB

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Church Reimbursement Check Request

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  • PDF

Size: 72 KB

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Replacement  Check Request Forms

Student Replacement Check Request

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  • PDF

Size: 110 KB

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Replacement Check Request Form

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Size: 600 KB

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Re-Issue Check Request Form

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Size: 107 KB

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What is a Refund Check Request?

A refund check request is referred to as a reimbursement wherein a person spent an amount in behalf of somebody else, or their company. In the refund request form, the person indicates the purpose or the reason why he or she is requesting for a refund.

A best example scenario for this is when there is an activity that are held in the company and unexpectedly, the company ran out of resources. Another unfortunate thing is that the officer in charge for the supplies is not in sight at that moment for some reason. The officer present at the activity or the event is then left with a decision whether to make the event a success by spending for the meantime or let the company down.

How to Fill Out a Check Request Form

The following information found in a check request form are as follows:

  • the requester’s information such as name, address and contact number
  • the information such as the name, address, contact number, and email of the person to whom the check should be paid to or to whom the check was requested for
  • the date when the request for check is submitted
  • the date when the request for check is needed
  • the type of the request either for invoice, reimbursement or refund, donation, award, duplication or replacement of the check
  • the amount of what should be paid or received based on the service request forms (this can be broken down in order to state the entire details of how much amount was paid for each services or equipment used)
  • the detailed description of the expenditures
  • what is/are the specific purpose/s of the expenses made
  • the delivery options of the check whether to be personally given or mailed to a specific person with the specific address
  • the signature of the person who approved the check requested

Employee Check Request Forms

Special Check Request

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Size: 19 KB

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Background Check Request

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Size: 85 KB

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Accounts Payable Check Request Form

University Accounts Payable

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  • PDF

Size: 1 MB

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Purchase Authorization and Check Request Form

Agency Account Check Request

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  • PDF

Size: 47 KB

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The Advantages of Check Request

One of the advantages of check request is that it is a formal way of requesting for a refund or reimbursement of what a person had spent. The check request form for reimbursements properly filled up by the person should have the attachment as a proof or evidence of the expenses made, an example of which is the issuing of the receipts.

The receipt is a powerful evidence since the breakdown of all the services together with the amount are indicated with the signature of the cashier. Employee vacation request forms are one of the many other examples of request forms found in the business world.

How Do I Request For a Background Check?

A background check of an individual for a particular reason is done when a form for background check request is filled up and submitted with the necessary information that are required. A background check is done for various of reasons, it is either done because a person wants to know the background history of a certain person’s criminal history, medical history, employment history, etc.

Whatever the background check of another person is for, a signature of the requester should be affixed since these personal information are confidential. But anyone could also request for their own background check to see if there are any changes to be made. If found so, a change request form is filled up with the updated details.

Off Cycle Check Request Form

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Size: 37 KB

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Travel Pre-Payment Check Request Form

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  • PDF

Size: 124 KB

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Reimbursement Check Request Form

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  • PDF

Size: 302 KB

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Club Check Request Form

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  • PDF

Size: 53 KB

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Check Voucher Request

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  • PDF

Size: 1 MB

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Vacation House Check Request Form

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  • PDF

Size: 339 KB

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Replacement Check Request Form

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  • PDF

Size: 14 KB

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Payroll Check Request Form

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  • PDF

Size: 118 KB

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Filling Up a Vendor’s Payments Request Form

For the payment request forms for vendors, here are the following information that should be included in the request form:

  • the vendor’s information such as name, address, email, contact number
  • the payment information such as the invoice number
  • the account assignment such as the fund, the club name, club information
  • the breakdown of the overall expenses such as for the services, equipment or materials used, the prizes or awards given
  • the overall total amount that is payable by the company and receivable by the vendor
  • the purpose for the reimbursement or payment should also be stated

An example of when vendors ask for their reimbursements is when a school or a university conducts a club activity where in the university requires various booths in order to sell products or goods for the entertainment of the participants.

These vendor could be contractors who works for the company on a contract basis or for a specific period of time. This is when they request for payments for all the expenditures that they have rendered. Checks are not released without the approval of check authorization form which is signed by the authorized person.

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