Cake order forms are basically used for bakery clients who will be ordering their cakes from bakers and cake makers. The form ensures that the orders of the client will be taken and noted by the baker and the bakery staff to meet the client’s needs as well as to promote business service satisfaction. And due to the global availability of the internet and various engines, bakery businesses create forms and documents that they incorporate in their websites wherein their clients will be able to use the form to order from their offered goods and services. The varieties of formats that bakeries can use are limitless, however, there is one format which allows the bakery in easily manipulating its layout and content and this is known as the “.DOC” format or a word format.

Sponge Cake Cupcake Order Form

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The Benefits of Using Cake Order Forms in Word Format

Cake order forms in word format provide tons of different benefits and advantages to the bakery or the cake seller. The most common advantage of this document in word format is that it is editable and can be accessed through any type of software application intended for reading texts and data entries. Also, a word document format is associated with a lighter file size compared to others.

Examples of Cake Order Forms in Word

Cake order forms should have varieties which will cater every bit of data and information about the preference of the bakery client. With the examples of varieties below, bakeries and cake shops will be able to have a successful transaction with their clients and customers:

Birthday Cake Order Form – Birthdays are one of the most celebrated days all around the globe and these special occasions are also often associated with the distribution of a birthday cake. For this type of celebration, bakeries and cake shops must ensure to have a well-crafted birthday cake order form which will outline the expectations and needs of the ordering client. In the birthday cake order form, which is in a word document file format, the client should be required to fill out every area of the form ranging from the client information section, the set-up and delivery information, as well as the layout and sketch of the preferred birthday cake. Other details to include in the form are the types of icing, frosting, and the flavoring that the client wants to have in the cake along with the shape of the tiers and special instructions which should be followed by the baker for meeting the client’s needs and orders.

Birthday Cake Order Form

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  • DOC

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Cake Pie Order Form – Cakes and pies are two delicious deserts that one can order and purchase in a bake shop or a bakery. With a cake pie order form, bakery clients will not only be able to enlist their choices and preferences for cakes but also for the pies available to be created for them. There are three sections in a cake pie order form. The first section is intended for the contact information of the client which will be used by the baker to contact the client when for further details about the order as well as for clarifying the client’s preferences and needs. The second portion of the form, on the other hand, is where the cake descriptions are to be stated by the client. This section should have the specific flavors, sizes, the layering preferences, decorations, as well as the words which will be placed on the cake. For the last section, the client’s pie choices and particulars are collected which should include the pie’s flavor, smother, quantity, and decorations. In addition, the prices which are associated with the basic orders in the bakery are also stated in the form for the cakes and the pies.

Cake Pie Order Form

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  • DOC

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Decorated Cake Order Form – Compared to the aforementioned order forms in word formats, this variety has eight sections which are all required to be filled out by the ordering client. The date of when the decorated cake will be required along with the type of event to be served with the cake and the date of when the order was placed is indicated on the document’s first section. Then, the customer’s details are gathered in the second section of the form focusing on his address, phone numbers, and his chosen emergency contact person if his phone number is out of reach or out of coverage during the day that the bakery will be calling him. The third section of the form centers on determining the collection and delivery options chosen by the client or the customer. In this section, the client will be able to state when he will collect the cake he ordered, where and when the cake will be delivered, the contact information of the host venue of the event where the cake will be served, and when the bakery services will be executed in the venue. Moreover, the fourth section of the form will indicate the client’s choice for the number tiers and servings that he will be needing for the event, the types of stacking methods, pillars, and stands to be used for the cake, the color swatch to be considered by the baker when making the cake, and whether there will be modelled figures to be included in the cake’s design. The fifth and sixth sections of the form are succeeding areas where the client will be able to state a description for his cake such as the flavors to be incorporated into each cake tier, the theme to be used for the cake’s design, and the inscriptions and number of candles to be placed on the cake. To allow the client or the customer in knowing how much he will be paying, a payment information section is included in the form as well which is essential for laying out the cost of the cake, the cost for each modelling figure, flowers, and for hiring the stands and fixtures for the cake, and the total price and deposit that the client will have to be paying. To complete the form, the client or the customer must affix his signature below the notice stated by in the form along with the date of when the order form had been used and filled out.

Decorated Cake Order Form

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  • DOC

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Fruit Cake Order Form – Fruit cakes are created with real fruits and whole foods as ingredients which makes it healthier than other cake options. For a customer to order a fruitcake, he must complete a fruitcake order form. A fruitcake order form will lay out the varieties of fruitcakes available to be ordered by the customer or the bakery client on its first section. In the succeeding sections of the form will collect the details of the client along with the price that he will be paying and his payment method. The client’s credit card information is necessary to be disclosed in the form if the client’s chosen payment method is to use his credit card account.

Fruit Cake Order Form

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  • DOC

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Other Formats to Consider for Creating Cake Order Forms

Aside from word document file formats or “.DOC”, there are also other formats which can be used by cake makers and bakeries for their clients such as the portable document file format or the “.PDF”, and the spreadsheet or excel file format or the “.XLS”. Both of these formats have differences when it comes to the benefits that they can provide to the users of the order forms and these are defined below:

  • PDF – With a portable document file format, the bakery will have an assurance that the layout and the arrangement or appearance of the form will not be changed by whoever will be their client or the users of the form. This promotes security and accuracy in the bakery business since the clients will only be able to state their choices, preferences, wants, and needs and not alter the fields especially those sections which are significant to be learned and known by the baker.
  • XLS – An excel or a spreadsheet format is also effective to be used by bakeries especially for determining the payment details of their customers. However, a cake order form in excel or spreadsheet format must only be completed by the bakery’s staff for documenting an order and for calculating the client’s payments. In addition, a cake order form in this specific format can also be used as a tool for acknowledging what particular cakes and flavorings and decorations are trendy in the bakery’s business over a year or a specified period of business operation.

With the other two formats, bakeries and cake makers will be able to have a deeper understanding and consideration of what they will be preparing for their client and what other options they have to communicate better for gathering cake orders in a day to day basis. However, regardless of the varieties and formats, bakeries must ensure to train their staff and members of how to manage and use the submitted order forms to minimize mistakes and issues prior to transacting with a client.

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