Cakes are the centerpieces of any party, celebrations, and gatherings. This is the reason why the baking industry is booming nowadays with bakers and craft makers who offer different varieties of cake designs, flavors, and types to their clients. However, not everything in a bakery’s already-made menu can catch the eyes of a client or customer. This is when proper documentation and communication with the client becomes vital to sustaining a bakery business. One of the known and most important documents that bakers and the bakery staff must readily have is a cake order form.
Just like cakes, cake order forms must come in different varieties of formats and layouts to fit the preferences and the ambiance of the bakery. In today’s generation, a simple order form can be created and converted into several formats such as in a portable document file format, in a spreadsheet format, and in a word document format.
Making cake order forms in different varieties of formats can be beneficial for a bakery or a baking company. However, the most basic type of format that the baking staff must use and be familiarized with is one that is in word or in a document file format which is also known as a text-based file format. A cake order form in word document format is easy to draft, manipulate, and can effectively be sent to clients who want to order cakes and the goods of the bakery.
Some of the benefits in choosing to use a cake order form in the word document format are as follows:
Bakery Cake Order Form – This is a type of cake order form which is generally used by any bakery business company since the form caters to their significant needs. In the form, there are six sections wherein the client and the bakery staff will have to fulfill to complete it. The first section is intended to be filled out by the client or the customer. This is where the client’s name and phone number will be stated in order to contact the client whenever there will be updates about his cake order. The name of the person who took the client’s order specifications must also be stated in the first section of the form. Beside the first section is another portion which will have the client’s preferences, particularly his pickup choices including the date of when he will be picking up his orders, the time of his arrival, and the location of the pickup.
The third section of the form will collect the basic cake details such as the client’s preferred cake size, filling, icing, cake type, and the writing to be designed on to the cake. The fourth section of the form, on the other hand, is for the cake order or card number of the client along with the photo number, colors of the flowers to be incorporated into the cake, the other decorations chosen by the client, and the celebrant’s gender and age category. In the fifth section of the form, the price of the client’s cake order will be specified with the add-ons or the extras that the client will be having to pay. The name of the person who is assigned to decorate the cake will be stated in the sixth section of the form.
Birthday Cake Order Form – Most cakes are ordered during birthday celebrations. While there are bakeries who cater to all types of cake order celebrations, there are those who focus on their client’s birthday celebrations. For these types of bakeries, a birthday cake order form can be the type of order form variety to use. There are three sections in the form. The first section of the form details the cake description, price and quantity while the second section of the form will indicate the cake wordings and special remarks that the client would like to have for his birthday cake order. The third or the last section of the form is not compulsory to be filled out by clients however it is optional for those who are bakery membership holders. This section allows the bakery to know whether or not their birthday cake client is a membership holder and what sorts of discounts as well as benefits the client can avail for his cake.
Cake and Fruit Basket Order Form – Compared to the aforementioned order forms, this type of cake order form is accompanied by a section intended for gathering the preferences of a client towards the bakery’s fruit basket. The form will state the client’s choices ranging from the colors to be incorporated into the cake, the icing flavors, and the number of fruits to put in the basket that the client will be ordering. When and how the client can pick up his orders will also be stated in the form along with the payments that the client will have to provide to the bakery.
Cake Pie Order Form – This is another variety of a cake order form which is not only specifically used for ordering cakes but also different pies that a bakery or a baking company sells to their customers. The flavors, the smoother, and the decorations of the pies and cakes that the client wants will be specified in the form as well as the contact information of the client which should indicate his chosen payment and delivery options along with his updated phone number and date of pickup.
Christmas Cake Order Form – The Christmas season is not only for the luscious hams, cheeses, and wines but also for cakes and cookies which are decorated with Christmas symbols and colors. This is why there are bakeries who will be offering Christmas cakes and pastry goods to their clients wherein a Christmas cake order form will be used as a tool to document the client’s wants and needs.
Cruise Line Cake Order Form – Spending time in a cruise ship and celebrating an event can be an expensive yet luxurious option. For individuals and birthday celebrants whose aim are to organize an event in a cruise ship, proper documentation must be achieved ranging from the contract agreement that the cruise ship owner have signed with the client up to the details of the event. One of the documents is a cruise line cake order form which is for allowing the staff members of the cruise ship to know the preference of the client and when they must begin making the cake for the client’s event or celebrations. In the form, the name of the cruise line guest who will be ordering the cake will be indicated with the reservation number of the guest, his room number, delivery date and time the cake will be needed as well as the types of allergens to be avoided by the baker when making the cake. In addition, the size of the cake, the number of people who will be served with the cake, the flavors and fillings are also to be stated in the form. Lastly, a payment method that the client prefers needs to be incorporated in the form wherein the details and a credit card authorization statement can be signed by the client if he chooses to supply the payment with his cards and bank account.
Cupcake Cake Order Form – Nowadays, bakeries offer not only standard cakes but also extraordinary ones which are suggested by their clients to meet the trends of the society. One of the new cake ideas include cupcake cakes wherein a cake is either accompanied by mini cupcakes or is composed of mainly cupcakes to form a cake. For this, a cupcake cake order form must first be filled out by the client. The form consist of sections where the client can state the message to be indicated on the cupcake cake, the special instructions to be taken into consideration by the baker and the bakery staff, the type of cake and frosting to make, the personal information of the client, and small area where the baking staff can indicate the total amount to be paid by the client along with the date of when the client ordered and the amount deposited by the client for his cake order.
Decorated Cake Order Form – In comparison to all the other aforementioned cake order form varieties, this document has a more formal layout and design which implies the objective of a baking organization to cater a well-managed business for their clients. In the form, the client will be presented with eight separated sections. The first section will indicate the date of when the cake is required by the client, the type of event that the bakery staff will be catering for their cake, and the date of when the order was placed by the bakery’s assigned staff. The second section is where the client can disclose his full name, residential address, home and mobile phone numbers, electronic mailing address, and an emergency contact person who can be available to be reached out by the bakery if ever the client is not around. The details of when the client will be collecting the cake from the bakery will be the focus of the third section of the form such as the date and time of the collection, the delivery venue and time, the contact person on the venue, and the time of when the service of the bakery staff is expected in the venue. The fourth section is intended for the design of the cake including the name of the design, the number of portions needed, the number of stacks or pillars, and even the types of flowers and figures to be placed on the cake. The flavors per tier will be specified in the fifth section which will then be followed by the of the cake in the sixth section. The order form’s seventh section will detail the cost of the cake and total payments along with the security deposit that the client will provide if he will be needing a stand for his cake. The last section of the form contains a short client agreement which will be signed by the client to indicate his approval in supplying the payment before and on the day he will be collecting the cake from the bakery.
There are still a lot of different varieties of cake order forms which could be used by bakeries which should depend on the type of cakes that the bakery can offer including ice cream cakes, wedding cakes, and all other cake varieties. Nevertheless, the bakery staff must ensure that the clients have supplied ample information on the form for them to make the cake that each client is expecting.