Cake order forms in Word format is a document that bakers and cake creators use which is in a “.DOC” format. One benefit of using this format is that it allows future edits and alterations to be made easily by the document-maker and the users of the form. In addition, cake order forms in word formats can also be filled out easily which makes the length of the ordering process lesser since “.DOC” formatted documents are the basic foundation of other formats.

Wedding Cake Order Form

Details
File Format
  • DOC

Size: 11 KB

Download

Why Use Cake Order Forms in Word?

The reason why cake order forms in Word format must be used by bakers and cake creators is due to its efficiency and its functionality, as well as its availability compared to other formats. Cake order forms in Word format can be made using simple word-processing software applications and programs in the document-makers device, either a laptop or a desktop. Another benefit of using this document format is that it allows the document-maker or the bakery staff to reuse the images and design elements in the form to another form or document by simply copy-pasting the images.

Proofreading the contents of the form can also be done with ease since a cake order form in Word format can be subjected to a grammar and word-check application. And lastly, a cake order form in Word format can also be encrypted with a password to ensure that only the authorized staff of a bakery or a cake creation company can provide or gather the orders of their clients.

How to Make a Cake Order Form in Word

To create a cake order form in Word format, the document-maker must first have a word-processing software application form ready in the device that he will be using for making the form. Some of the known applications include the Microsoft Word application, LibreOffice, and Apple’s Pages application. In addition, there are also word-processing programs that the document-maker can access online without having the need to download the program. Regardless, it all depends on the preference and the expertise of the document-maker of what program or application he will be using. After deciding on the word-processing program or application to use, the document-maker must follow the steps below:

Step 1: Open the application. Once opened, the document sheet should be prepared or be set based on the finalized layout ideas of the bakery which includes the margin, border, fonts, and the format styles to be used for the cake order form’s content.

Step 2: Input the name of the bakery company and the title of the cake order form. The name and the title will serve as the header of the form. In addition, the office location of the bakery or the cake creation company can also be included along with their contact information and their electronic mailing address. Also, the title of the form should be specified on what cake type is being ordered based on the cake categories of the bakery. For instance, if the cake ordered is a wedding cake, then the title should be “Wedding Cake Order Form”. On the other hand, if the order form is intended for parties and birthdays, then the title should be “Birthday Cake Order Form”.

Step 3: Add an order information panel. This would be where the client and the staff who is taking the orders will be able to state the details of the order. The information to be recorded in this section of the form includes the date when the order was taken, the name, phone number, and the date when the ordered cake will be needed, as well as the number of servings that the client will be needing basing on the headcount of his guests, the cost per cake serving to be indicated by the staff, the setup time needed by the bakery, and the delivery distance from the bakery to the venue where the cake will be sent.

Step 4: Enlist cake details as options for the client. It is important that the client knows what specific types of cakes and the flavor varieties are offered by the bakery or the cake creation company. This is why in the cake details section of the form, the cake flavors, the filling flavors, and the frosting choices will be enlisted. Moreover, the colors, fondant designs, the accents to be used, the number of tiers, sizes of each layer, and the flowers to be placed on the cake should also be defined in this section of the form. Additionally, a large area or a box can be added below the cake details or descriptions. This will then be intended for the design or the ideas of the client which will be drawn either by the staff or the client himself. This allows the client and the staff, especially the baker and the cake decorator to know the visions and the ideals of the client towards the cake that he will be needing.

Step 5: Make a table for the payment summary. The table should be able to collect the prices to be paid by the client including the equipment or the additional items that he had requested as part of the cake order package. In the table, the total amount of the cake itself should be stated along with the rental amount of the equipment, the deposit amount given by the client, the due date of the payment, the balance, and the refundable security deposit payment if required should be included as well.

Step 6: State the bakery’s terms and conditions. Although the purpose of a cake order form is to document the preferences and the choices of the client, as well as the financial obligations of the client towards the ordered cake, there should also be a set of terms and conditions included in the form. The aim of having a set of terms and conditions is to inform the client about his responsibilities, liabilities, and the type of contract agreement that he is getting into with the bakery. Below the terms and conditions should be a signature block for the date when the client signed the form, the signature of the client, and the client’s address.

Varieties of Cake Order Forms in Word

Cake Desserts Order Form – This variety of cake order form in word format is not only for gathering the cake orders of a client but also for documenting the desserts that the client wants to order along with his cake. In the form, the name of the client will be stated with the name of his company, the details of the event where the cake will be served, and the billing information of the client. Enlisted in the form are the different types of cakes, pies, tarts, baked desserts, and cookies that the catering company can make for the client. Each enlisted item is accompanied by its price and the type of order allowed for the item. For instance, if the client wants to order a souffle cake, then he must specify the number of slices since the cake is only allowed to be ordered per slice, while tarts are to be ordered per tart, and cookies are to only to be ordered by tins.

Cake Desserts Order Form

Details
File Format
  • DOC

Size: 115 KB

Download

Fruit Cake Order Form – Fruitcakes are baked using cake batter, dried fruits, and nuts, and often mixed with alcohol or spirits to blend the flavors of the fruits to the other ingredients. This type of cake is often served on weddings and the holidays due to its rich flavor even without creams and frosting. For bakeries who offer fruitcakes to their clients and customers, a fruitcake order form must be prepared. The form should have the type of fruitcake ordered by the client, the price of the fruitcake, and the shipping or delivery method chosen by the client for receiving the cake. In addition, there must also be a bank or payment authorization statement in the form which is intended for clients who will be paying their orders using their bank accounts and credit cards.

Fruit Cake Order Form

Details
File Format
  • DOC

Size: 130 KB

Download

Sponge Cake and Cupcake Order Form – This form will have the flavor or type of sponge cake that the client will be ordering along with the filling, icing, and design to be placed on the sponge cake. Moreover, a member information section is also in the form which is essential for gathering the details of a client who is a member of an organization who offers discounts and benefits when ordering from the bakery. In this section, the member’s name, contact number, membership card number, and pickup preferences will be the data to be disclosed by the member.

Sponge Cake and Cupcake Order Form

Details
File Format
  • DOC

Size: 144 KB

Download

Even if there are different types of cakes and varieties of cake order forms that a bakery can use for their clients, the goal or the objective of using the form should be met which is to obtain relevant details and the specifications of the client regardless of the variety. Also, the form should be informational which means that it must allow the staff and the client to achieve an agreement in lieu of the ordering process and the transactions to be made.

Related Posts