A cake order form is a document which is used by cake makers, bakers, and bakery staff members for their clients. This form is intended to gather the preferences and specification of a client regarding the cake that they want to have for an event. Aside from the cake descriptions, the cake order form will also indicate the prices and the total amount to be paid by the client depending on his cake preferences ranging from the flavor, fillings, and the decorations which will be placed on the cake. Nonetheless, after the client fills out the order form, the staff or the receiver of the completed cake order should inform the rest of the members of the bakery about the orders and record the statements and choices of the client.

Cake Order Form Sample

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Examples of Cake Order Forms

There are several different variations of cake order forms to fit every need and preferences of clients as well as the offers that a bakery can present. Below are some of the common examples used by bakeries and cake makers:

Bakery Cake Order Form – Some bakeries specialize in making pieces of bread and pastries while there are some whose focus is to make cakes for their clients on different occasions and events. For these bakeries or bakery shops, a bakery cake order form is the perfect document to create and use. In this form, the client will be able to state his name, phone number, and pickup preferences. The name of the bakery staff who is taking the client’s order will have to be indicated in the form as well. Then, the size of the cake, its filling, icing, flavor, color, writings, and decorations should be defined by the client in the form along with the indication of the celebrant’s gender and age category whether a male or a female, and a child or an adult.

Bakery Cake Order Form

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At the bottom portion of the form, the price and the total amount to be paid by the client will be specified by the staff with the name of the assigned baker who will be decorating the client’s cake.

Birthday Cake Order Form – Birthdays are one of the most anticipated days for children, aside from Christmas. The reason for a child’s excitement when his birthday arrives is because of the celebration and the party that his family holds for him and his friends. In this celebration, a birthday cake is always present which is why a parent should make sure that the cake they will have for their child’s birthday will be ready. For this, a birthday cake order form should be filled out by the parent and be submitted to the bakery who will be making the cake.

Birthday Cake Order Form

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The first section of the birthday cake order form will have the name of the parent and the child who will be celebrating his birthday, the date when the birthday cake is required, and the upcoming age of the child. If the child will be celebrating with his classmates, the parent must indicate the number of heads or the size of the child’s class in the second section of the form.

In the third section, the parent will be able to state his preferences for the cake including the birthday theme to be considered by the bakery. Then, a bank account or credit card authorization must be signed by the parent if he will pay the cake using his account.

Cake and Fruit Basket Order Form – There are some events where cakes and fruit baskets are brought by guests such as during the holiday season where a range of seasonal fruits are best paired with a slice of sweet and sugary cakes. To inform a bakery about the intent of ordering these two items, a cake and fruit basket order form should be filled out. In this form, the client can describe the cake that he wants to order with the specific inscription to be placed on the cake, and the extra fruits to be added on the fruit basket that will be ordering as well.

Cake and Fruit Basket Order Form

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And since it is not only a single cake to be made and be prepared by the bakery, it is essential that the client will place his orders a week or two before the expected day of the event to ensure that every specification will be carried out by the baker and the staff of the bakery.

Cake Order Request Form – This type of cake order form is to be used by restaurants and bars who offer special occasion cakes for their diners. The form contains three sections to be filled out by the client. The first section is for the cake and pastry choice of the client wherein he can choose from the enlisted items with their affiliated prices. The minimum number of guests that the client will have during the day that they will dine in the restaurant also has to be stated in the form along with the special message to be placed on the cake.

Cake Order Request Form

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The second section of the cake order request form is intended for the reservation information of the client. This will be where the client can state the name that he used in booking for a table, the reservation date that he picked, the number of guests joining him, and his contact information.

Lastly, the third section of the form will indicate the client’s payment method choice. If he prefers to pay using his card account, then he must disclose his cardholder name, card number, card expiry date, card verification number, and he should affix his signature on the area provided to indicate his approval in charging the payment to his card rather than providing a cash payment to the restaurant.

Cake Pie Order Form – Aside from fruit baskets, pies also go well with cakes especially if the same fruit is made to flavor the cake and the pie. For this, a cake pie order form is the right document to be created by a bakery if they offer pies along with their cakes to their clients. Three sections comprise a cake pie order form wherein the first section is for the contact information of the client, the second section for the cake specifications, and the third section is for the pie descriptions. Below the third section is an area intended for the client’s special instructions to be noted by the baker in making the cake or the pie.

Cake Pie Order Form

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Club Cake Order Menu Form – Some organizations and institutions have their own coffee shops or affiliated bakers who will bake the cakes ordered by the organization’s members. These organizations should have their own cake order forms as well, specifically a club cake order menu form.

Club Cake Order Menu Form

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In a club cake order menu form, the member will be able to choose his preferred cake from the menu items of the club’s bakery and coffee shop as well as specify the shape of the cake whether it is round, square, or rectangular. The message to be decorated onto the cake can also be indicated in the form along with the other necessities that the member will be needing for the event such as candles for the cake, cutleries, paper serviettes, and disposable plates for the guests. In addition, the member’s order methods and his membership information will also be required to be included in the form to ensure that the cake will be paid accordingly and that he is an active member of the organization.

Creative Cake Order Form – Compared to the aforementioned cake order form varieties, this form contains pastel colors and creative designs to engage and gain the interest of the client. The form contains five sections wherein the first one is to be completed by the bakery staff or employee to indicate who is taking the orders and when the order is taken. The succeeding sections of the form are for the customer’s information, the cake information, the cake details, and the payment methods.

Creative Cake Order Form

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Cupcake Cake Order Form – Cupcakes are mini versions of cakes which are placed in small paper cups with designs. These little delicacies are often placed around cake stands where the main cake is placed at the topmost portion of the tier. To begin ordering cupcakes and a cake for a celebration, a cupcake cake order form should be filled out by a client. This form will help the bakery staff in documenting how many cupcakes the client will need and what specifications the client wants for his cake and his cupcakes.

Cupcake Cake Order Form

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Decorated Cake Order Form – Some celebrants prefer to have basic cakes while some prefer to have creative and luxuriously designed cakes which is why there are bakeries who use decorated cake order forms for their clients who want intricate and unique cakes. In this type of cake order form, the client state the name of his preferred designs, the number of stacks and pillars that he wants to have for his cake, the types of modeled figures to be placed on the cake as a part of the design, as well as the specific sugar flowers to be added on the cake. Since the form contains a lot of fields to gather details from the client, the payment section of the form should also have specific items for each part of the client’s order ranging from the basic cost of the cake, the costs for the models and flowers, up to the payment to be given for stand and the cutlery to be included during the day when the cake will be delivered.

Decorated Cake Order Form

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Ice Cream Cake Order Form – Ice cream cakes are cakes which are made combining iced cream and a layer of cake or crumbs at the bottom to hold the cream. In an ice cream cake order form, the client can state the size that he prefers to have for the ice cream cake along with his choice of base, ice cream flavors, frosting, candy toppings, and his flavor combinations. At the bottom of the form, there is a section which is to be used by the bakery staff. This is for indicating whether the client has paid the cake or not, the name of the employee who received the orders and whether the cake is in the phase of preparation or if it is ready for pickup.

Ice Cream Cake Order Form

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Wedding Cake Order Contract Form – Weddings are one of the most significant events in one’s life, especially for the bride since there is a huge possibility that it can happen only once in a lifetime. This is why it must be celebrated with the closest family members and friends along with a delicious and satisfying wedding cake. To order the cake that the bride and groom will want on their wedding, a wedding cake order contract form can be used which is not only for indicating the cake descriptions but also for laying out the terms and conditions that the bakery mandates for their clients.

Wedding Cake Order Contract Form

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How to Create a Basic Cake Order Form in PDF

Every bakery and patisserie shops will have their own identity ranging from their color schemes, the occasion themes that they offer to their clients, as well as the variations of baked goods that they can serve to every client and customer. Due to this, there are also different types of cake order forms to make in order to ensure that the identity and the goal of the bakery will be met. However, before an intricately designed and complex order form will be made, the bakery should consider creating a basic document to have a building block and a template for their future order forms if they ever will prefer to make updates and changes. A basic cake order form template will have the essentials or the important fields which should always be present in the form to collect relevant information from the client. To begin creating a basic cake order form, the steps below must be followed:

Step 1: Prepare an empty document sheet to start with. In preparing the document sheet, the margins and the outlines to be followed should be incorporated. A cake order form in “.PDF” can be made using text and word processors, as well as photo-editing and creation software applications or tools.

Step 2: Make the header of the order form. The header is where the name of the bakery or the baking shop will be placed along with the logo of the shop and the title of the form. In addition, the contact information and the address of the shop can also be stated below the shop’s name.

Step 3: Add lines for the date information. The dates when the order was given and the client’s chosen delivery or pickup time should be stated in this section of the form. To emphasize, field areas for each date can be incorporated inside a box. Moreover, the name of the bakery staff who received the order should be indicated at the bottom of the received date in order to acknowledge who among the members of the bakery shop have communicated and met the client for the details of the cake order.

Step 4: Allocate a client information section. This section of the form should be able to gather the general information of the client. It should collect the client’s name, business address, residential address, phone number, and the directions or landmarks near the location of where the cake will be delivered.

Step 5: Enlist the cake menu items of the bakery. This is where the list of cakes, fillings, toppings, number of tiers, and the variations, as well as the choices for the number of servings, will be stated. Each item should be paired with its pricing in order to inform the client about the amount of each of his choice.

Step 6: Add an area for the client’s cake descriptions. Underlines or a box can be used for this section of the form to gather the client’s full descriptions and notes to be remembered by the bakery shop about the cake to be ordered. In this, the client can state his choice of color for each tier of his cake, the gender of the person celebrating the event where the cake will be given, and the type of occasion to be focused on the cake. Additionally, the sayings or the writings to be placed on the cake using icing and other decorations should also be stated by the client in this sections which means that this section should be spacious enough to cater all the details of the cake.

Step 7: Include a delivery and payment information section. This section will be for the details of the delivery charges and the amount to be paid by the client. It should be able to itemize the specifications of the cake which are subjected to be paid as well as the total delivery fee if ever the client prefers to let the bakery shop’s staff delivery the cake to the venue of the event.

Step 8: Incorporate instructions and special reminders. Although this section is not to be filled out by a client or a staff of the bakery, it is important to have an assurance that specific pieces of information will be informed to the client. This includes cancellation fees to be paid in the event that the client will cancel his orders and late pickup fees for clients who are not able to get the cake on the stated pickup time in the form. Other reminders to include are those which are related to the client’s financial obligations on the cake that he ordered, and the responsibility of the staff to update the order form if there are changes mandated by the client prior to the creation of the cake.

Step 9: Save and keep the form. It is essential that a cake order form is readily made available for any client who will be ordering cakes in a bakery. This is why the form or the template must be saved with empty data fields to lessen the hassle in deleting the inputted information of previous clients if the form is to be used online.

Occasion Cake Order Form

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How to Convert a Cake Order Form to PDF

When making a cake order form in a portable document file format or in “.PDF”, the document-preparer should ensure that the file extension of the saved form is indeed in “.PDF”. If not, then he can use a document converter, either online or using his own device. Online document converters will allow users to upload a form which is not in “.PDF” and have the form directly converted. On the other hand, a form which is not in “.PDF” can also be converted manually by first opening the document in its own format then exporting it to another format which is in “.PDF”.

Wedding Cake Order Form

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Why Use a Cake Order Form in PDF?

The term “PDF” refers to “portable document file” which is a format that allows a document to look like the printed version of it online. With a cake order form in “.PDF” format, the bakery staff can easily transmit or transfer and send the order form to their clients without having to fear that the arrangement and the layout of the format will be destroyed due to the incompatibility of one device to another. Moreover, a “.PDF” format can also be used along with elements which allows an item in the form to be clickable with different functions. For instance, a “reset” button can be incorporated to empty the input fields of the order form immediately, while a “send” or “submit” button can be made to allow the client in sending his entries directly to the database of the bakery.

Whole Cake Order Form

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Wedding Cake Order Form

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Bulk Order Form for Cake

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On the other hand, there is also another type of format which can be considered by bakery staff, however, it does not have the same type of security and assurance with regards to keeping the layout intact when transferred or sent to another device. This format is known as the “.DOC” format. It can be accessed using a word processor software application such as the Microsoft Word software application.

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