Appointment request forms are documents which are necessary to be used by organizations, institutions, offices, companies, and agencies to record the details of their clients, specifically those whom they will be transacting with or be providing a service to. Furthermore, the one who will fill out an appointment request form will be referred to as the requestor and the referring person in the form.

Types of Appointment Request Forms

Academic Visitor Appointment Request Form – Academic visitors are individuals who are known as experts in a specific field of education. Oftentimes, academic visitors go to host institutions and universities in order to conduct lectures, seminars, and to fulfill a research study. However, before an academic visitor will be allowed to enter and visit an educational institution, he must first have an invitation from one of the institution’s own faculty members or administrative committee. This is when an academic visitor appointment request form will be used which is for informing the institution about the faculty member’s intent to invite an individual to be a visitor during particular days in the institution. The form will collect the general information of the visitor along with the details of the requestor or the faculty member, the description of the research to be conducted, and the approval or decision of the institution in lieu of the appointment request.

Academic Visitor Appointment Request Form

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Size: 67 KB

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Clinic Appointment Request Form – This type of form is one of the documents that health care providers and physicians must use to inform a clinic about a patient’s need to be scheduled with an appointment. The first section of the form centers on documenting the patient’s information and contact details while the second section is allotted for the insurance information of the patient. The third section, on the other hand, is for the diagnosis of the physician to the patient’s condition along with the list of testings and medical verifications which had been done to determine the patient’s issues and needs. And in order to complete the form, the physician must affix his signature with the date and time when he signed the form and the assigned pager number.

Clinic Appointment Request Form

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Size: 165 KB

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Doctoral Committee Appointment Request Form – Students who are taking up a doctoral degree are the target users of this type of form. The objective of the form is to inform the doctoral committee members about the intent of the student to have an appointed schedule to present his research and dissertation. In the form, the student’s basic data will have to be stated such as the student’s name and identification. Additionally, the student’s department, major, and the degree that he is aiming for will also need to be indicated in the form along with the list of the committee members to whom the student will be presenting to. Then, the student must sign the form and submit it to the graduate director and dean to acquire their decision of whether or not his appointment request will be approved.

Doctoral Committee Appointment Request Form

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Size: 110 KB

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Vet Scheduled Appointment Request Form – As the aforementioned clinic appointment request form will be used by doctors or physicians to request for a patient appointment in a clinic, a vet scheduled appointment request form will be used by veterinarians to plot a schedule for their client’s pets who need immediate medical care. The form has three sections which must be completed by the referring veterinarian. In the first section, the veterinarian will need to disclose his name, practice name, the contact information of his client, and the description of the client’s pet. Moreover, the type of service or medical procedure to be undergone by the pet must also be indicated in the request form.

Vet Scheduled Appointment Request Form

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Size: 143 KB

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How to Get an Appointment Request Form

Appointment request forms can be obtained physically or online. If the choice is to acquire the form physically, then the requestor must head to the office or the company to whom he will be sending the request to, while an online form can easily be acquired online by downloading templates and forms which can be filled out. However, when choosing a template, it is important that the requestor or the referring person knows the requirements and criteria that the receiving agency or company mandates in lieu of the contents of the request forms. In addition, it will be more effective if the template is directly acquired from the company’s website or online platform.

Appointment Request Form Sample

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Appointment Request Form in DOC

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Size: 11 KB

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Certificate of Appointment Request Form

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Size: 7 KB

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Appointment Request Form FAQs

Can an appointment request letter be used instead of an appointment request form?

It depends on the rules and regulations of the organization who will be receiving the form. However, if a formal letter will be made to inform the organization about an appointment, then the sender of the letter or the requestor should integrate all relevant details and information which can be used by the recipient.

Should an appointment request form be sent electronically?

Nowadays, electronic mailing platforms are becoming even more useful but when it comes to sending appointment request forms, the sender should first think about the safety, security, and the confidentiality of the private data and information that he is disclosing in the form. This is the reason why an appointment request form is better off sent or be handed physically to the receiving organization instead of sending it via email. On the other hand, there are also some organizations who permits electronic submission of the form for as long as it does not contain any confidential data.

What are the different formats to be considered when making appointment request forms?

There are two main formats which can be considered by document-preparers when making any type of appointment request form. The first is “.DOC” format which is the basic and most known format, while the second is the “.PDF” format which can be accessed using any type of electronic device.

New Appointment Request Form

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Size: 162 KB

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New Hire Appointment Request Form

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Size: 220 KB

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Patient Appointment Request Form

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Size: 77 KB

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Importance of Appointment Request Forms

Appointment request forms are important to be used by any type of organization and company because it serves as an information form or document to the involved parties or the requestor and the recipient of the request. Additionally, the form also allows the receiving organization or request recipient to efficiently determine the dates to be considered where the appointment will be scheduled.

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