Apartments and condominiums are often the least preferred rental properties of tenants due to the payments and fees which must be paid. However, these properties are also more secured due to the presence of one management that maintains the safety and the security of their tenants and clients. But, even if an individual can afford to pay the rents and fees, he will still need to undergo a verification and screening process which can be done with the aid of an apartment rental application form.

Apartment Rental Application Form Sample

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What Is an Apartment Rental Application Form?

An apartment rental application form is a document which must be filled out by an individual who wants to be a tenant of an apartment property. Apartment property owners and landlords will be able to know relevant details about their prospective tenant in the form, especially data and information which can be used for conducting rental verifications.

Basic Apartment Rental Application Form

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Legal Apartment Rental Application Form

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How to Create a Simple Apartment Rental Application Form

Follow the steps below to create a simple yet effective apartment rental application form:

Step 1: Indicate the name of the apartment with its address and logo on top of the form. This will serve as the header of the form which should be the first contents to be stated. In addition, the title of the form which is “Apartment Rental Application Form” must be placed below the header with the instructions of how the form can be completed.

Step 2: Allocate a box for the applicant information section. The box should be composed of entry fields for each data to be collected from the applicant such as his first, middle, and last names, photo identification number and its type, social security number, and contact information.

Step 3: Create another box or a table for the rental history of the applicant. This is where the applicant’s current and previous leases or rented properties will be enlisted. The address of each property, the dates of when the applicant moved in and out of the property, the contact numbers of each property’s landlord, the amount of the rents, and the reason why the applicant vacated the property will be some of the details to be collected in this section of the form.

Step 4: Add a section for the applicant’s disclosure of other related information. The names and types of pets that the applicant owns and will be keeping in the apartment is essential to be included in the form. In addition, the vehicle information of the applicant’s owned cars and other motor vehicles to be parked in the apartment’s premises, and the names of the individuals who will be occupying the apartment with the applicant should also be enlisted. The reason for this disclosure is to acknowledge the applicant’s future liabilities and accountabilities in lieu of his properties and his co-occupants.

Step 5: Allocate an area for the applicant’s financial and occupation information. This section will be for documenting the applicant’s main source of income and the details of the applicant’s current and previous jobs which will be used for determining the applicant’s eligibility in paying for the required rents and fees. Moreover, a table for listing the applicant’s bank accounts will also need to be incorporated into this section of the form to inform the landlord or the apartment property owner further details about the financial state of the applicant.

Step 6: Enlist questions and add an emergency contact information section. The questions should focus on determining the applicant’s delinquency in paying dues, getting involved in legal eviction cases, have experienced bankruptcy, and conviction records of selling and using illegal drugs. On the other hand, the emergency contact person of the applicant should also be disclosed in the form along with the contact person’s address, and work phone number.

Step 7: Incorporate an affirmation and authorization statement, and a signature block. The statement should indicate the applicant’s confirmation to the information that he disclosed in the form to be true and accurate, as well as the applicant’s agreement to the required verification procedure. Below the statement, a signature block should be placed wherein the date when the applicant used the form will be stated with his signature and name.

Simple Apartment Rental Application Form

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Varieties of Apartment Rental Application Forms

Apartment and Villa Rental Application Form – This form variety is not only for prospective tenants of apartment properties but also for villas which are single detached houses often established during the Victorian era. The form is comprised of five sections. In the first section, the description of the property to be rented will be indicated such as its name, address, and the preferred entry date of the applicant. The second section centers on gathering the applicant’s basic information including his marital status, residence permit number, salary information, and properties owned. The third section, on the other hand, is for the applicant’s spouse or co-occupant wherein the same types of basic data will be collected along with the number of children that the co-occupant has. The last two sections of the form will enlist the documents required to be submitted by the applicant and the notice of certification to be signed by the applicant.

Apartment and Villa Rental Application Form

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Automated Apartment Rental Application Form – One feature of this form variety is that it can be printed and be saved by simply clicking on the buttons incorporated in the form which is why it is referred to as an automated apartment rental application form. In addition, the user of the form or the applicant will only need to fill in the automated entry fields with the required data and information based on the field’s labels. After the form is submitted to the apartment’s management office, the leasing agent who assisted the applicant will need to indicate the dates when the applicant viewed the apartment and applied for tenancy along with the decision of whether or not the applicant is accepted by the property owner.

Automated Apartment Rental Application Form

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Online Apartment Rental Application Form – Nowadays, there are various websites which enlist available apartments to be rented. These websites use online apartment rental application forms to document their members or website users who want to rent out an apartment. Once the form is completed, the website administrator will be able to send the form to prospective landlords and property owners who will ask for the tenant’s information.

Online Apartment Rental Application Form

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To conclude, apartment rental application forms are essential in knowing who the prospective tenant is, as well as what requirements the tenant must fulfill, and in deciding the eligibility of a tenant.

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